Key takeaways
- Built in: credit card feeds, AP automation, receipt capture, expense claim approvals and approval workflows.
- Partly covered: bank feeds.
- Vergo works with any card from any bank and posts coded spend into IFS Cloud.
Where should you go next?
- Does IFS Cloud have bank and credit card feeds?
- Does IFS Cloud have AP automation built in?
- Does IFS Cloud have receipt capture or a mobile expense app?
- Does IFS Cloud have approval workflows for invoices and expenses?
- Does IFS have built-in expense management?
- What are the best expense management add-ons for IFS?
- Vergo's IFS Cloud integration
- Get started with Vergo
IFS Cloud AP and expense capabilities at a glance
| Capability | In IFS Cloud? | What the documentation shows |
|---|---|---|
| Bank feeds | Partly | Bank statements are imported as files. However, no live bank-aggregator feed is documented. |
| Credit card feeds | Yes | Expense Administration imports employee credit card transactions sent from the banks and shows them on the expense sheet's Credit Card tab for reconciliation. |
| AP automation (invoice capture and processing) | Yes | Data Capture for Supplier Invoices (IFS Cloud 25R2) reads invoices from a dedicated email inbox or manual upload. |
| Receipt capture and mobile expenses | Yes | IFS publishes a free IFS Trip Tracker mobile app for IFS Cloud customers. |
| Expense claim approvals | Yes | Expense Administration covers expense sheets, manager authorization, and payment or reimbursement to employees, including Payment In Full. |
| Approval workflows (invoices, POs, payments) | Yes | Supplier invoice posting authorization uses authorizer routing rules, assigning rules (by supplier, code parts, invoice recipient or amount) and combination rules with amount limits. |
What to budget for
- Bank feeds (partly): bank connectivity / statement file service.
Add-ons IFS Cloud teams commonly consider
- Bank connectivity / statement file service
- Corporate card program with issuer data file
- Third-party expense or travel & expense app
- AP capture / OCR (for pre-25R2 releases)
Where Vergo fits with IFS Cloud
Vergo integrates with IFS Cloud and posts coded card spend into it; for IFS Cloud, the live integration covers expense management. It works with any card from any bank — connecting your existing cards involves no card applications, no re-issuing and no banking change. Employees send receipts by text or from their phone, and Vergo chases missing receipts itself instead of waiting for a report. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. The proposal covers the account and code parts, such as cost centre and project, and every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule.
About IFS Cloud
Deployment: cloud (IFS-managed) or on-prem/customer-hosted; same IFS Cloud codebase. Status: IFS Applications (e.g. Apps 10) has been succeeded by IFS Cloud, released twice a year (e.g. 24R1, 25R2).
Frequently Asked Questions
Which IFS Cloud capabilities need an add-on?
Per IFS's documentation, bank feeds are partial or missing.
Does Vergo replace IFS Cloud?
No. IFS Cloud stays your ledger. Vergo integrates with IFS Cloud and posts coded entries into it.
Do we need new cards?
No. Vergo works with any card from any bank; connecting your existing cards involves no card applications, no re-issuing and no banking change.
How current is this?
Each answer was checked against IFS's public documentation on September 30, 2026.
