AP Invoice Automation Software for Construction Companies

Vergo's AP automation integrates directly with Viewpoint Vista, Viewpoint Spectrum, Foundation Software, Sage 100 Contractor, Sage 300 CRE, Sage Intacct Construction, Acumatica, CMiC, JOBPOWER, Jonas Construction, Premier Construction Software, and QuickBooks. Approved invoices post into your ERP's AP module with the correct job cost coding — no re-keying, no import files.

The most common construction AP challenges are: high invoice volume across multiple vendors and jobs, manual data entry into the ERP, slow project manager approvals that delay posting, duplicate invoice payments, miscoded job costs that require correction at month-end, and subcontractor invoice management including lien waiver tracking. Vergo addresses all of these through automated capture, AI extraction, rule-based coding, and configurable approval workflows.

Vergo captures subcontractor invoices from your AP inbox, extracts all line-item data, applies subcontract and job coding, and routes to the responsible project manager for approval. Vergo can also enforce lien waiver requirements and match the invoice against the subcontract value to flag overbillings before approval. Approved invoices post to your ERP's subcontract AP module with the correct coding.

Invoice backlogs are one of the leading causes of delayed month-end close in construction. When invoices pile up waiting for manual entry or PM approval, job cost reports are incomplete and WIP schedules are inaccurate. Vergo eliminates the backlog by processing invoices in real time — as soon as they hit your inbox, they are captured, coded, and in the approval queue. Vergo customers have reduced AP processing time by over 50% and cut month-end close from 10 days to 2 days.

Yes. Vergo captures invoices automatically from your AP email inbox. For paper invoices, your team can drag and drop the PDF into Vergo or forward it to your dedicated Vergo AP inbox address. Vergo's AI processes all formats — PDFs, scanned images, and email attachments — and extracts the same data fields regardless of how the invoice was received.

Yes. Vergo's duplicate detection engine flags any invoice where the vendor, amount, and invoice number match a previously processed invoice. This catches the most common sources of double payment in construction AP — resubmitted invoices, emailed duplicates, and invoices entered manually that were also captured from the inbox. Flagged duplicates are held for controller review before they can be approved or posted.

Vergo uses configurable rule-based approval routing. You can route invoices based on Job Number, vendor, invoice amount, cost code, or any combination. For example, any invoice over $10,000 on a specific job automatically routes to the assigned project manager, with a secondary escalation to the CFO if it exceeds $50,000. Project managers approve from their phone or email — no ERP login required.

Vergo connects to your AP email inbox and captures every vendor and subcontractor invoice that arrives. AI extracts the vendor name, invoice number, date, due date, line items, and total. The invoice is coded to the correct Job Number, Cost Code, and GL Account based on your rules, routed to the appropriate project manager for approval, and posted directly into your construction ERP — all without manual entry from your accounting team.

AP automation for construction is the process of using software to automatically capture vendor and subcontractor invoices, extract line-item data, apply job cost coding, route invoices for project manager approval, and post approved invoices to the construction ERP — without manual data entry. This replaces the manual invoice entry, email approval chains, and ERP re-keying that slow down construction AP teams.