Key takeaways
- Yes: Expense Administration is IFS Cloud's native expense module.
- Card transactions come from the banks through an inbound interface and list on the expense sheet's Credit Card tab; a reimbursable card type marks private cards.
- Expense codes such as overnight, mileage and taxi define each cost; accounting rules build the posting.
- Vergo proposes the full code string from your history and delivers through the External Vouchers interface.
Where should you go next?
What does IFS Expense Administration include?
- Expense sheets and travel requests with approval and employee payment.
- Credit card import from the banks handling your cards.
- Expense codes linked to wage codes and report codes.
- Postings created by accounting rules, fixed once the sheet is authorised.
How do card transactions get into IFS?
The banks that handle your cards send transactions to IFS through an inbound interface. They appear on the Credit Card tab of the employee's expense sheet, where the employee attaches them to expenses. Each bank's feed has to be set up with your IT team.
Where does the built-in module leave work for finance?
- Code parts: accounting rules cover what the expense code implies; project and cost centre still come from people.
- Corrections: once authorised, a wrong posting has to be reversed.
- Receipt chasing: manual.
- Feed setup: per bank.
When is a separate tool worth it?
When the cost of reversing wrong postings is visible every month, or when you want receipts collected without a chase. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Your IT team enables API access in your IFS Cloud environment once; Vergo then reads your code parts and delivers coded spend through the External Vouchers interface.
How Vergo works alongside IFS Cloud
IFS stays the ledger. Employees handle everything by text message — no app to download, no portal login — and Vergo chases missing receipts itself instead of waiting for a report, and every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand.
Frequently Asked Questions
Is Expense Administration part of IFS Cloud?
Yes, IFS documents it as part of IFS Cloud. Confirm licensing with IFS or your partner.
How do card transactions reach IFS?
The card-handling banks send them through an inbound interface, and they appear on the expense sheet.
Can postings be corrected after approval?
IFS documents that postings cannot be changed after the expense sheet is authorised. Coding before approval avoids reversals.
Can Vergo run alongside Expense Administration?
Yes. Vergo can handle card spend while IFS keeps travel requests and sheets, or handle both.
Do we need to change cards?
No. Connecting your existing cards involves no card applications, no re-issuing and no banking change.
