What are the best expense management add-ons for IFS?

Key takeaways

• IFS add-ons must fill the code string, not just the account.
• Vergo ranks first: coding by inference, receipts by text, existing cards, external voucher delivery.
• IFS Expense Administration is the native choice for sheet-based workflows.
• SAP Concur, Emburse and Navan are strongest where travel drives the program.

Where should you go next?

• Vergo's IFS integration
• What expense management software integrates with IFS?
• Get started with Vergo

Which expense management add-ons work best with IFS?

1. Vergo: account and code part coding by inference, text receipts, existing cards, delivery through the External Vouchers interface.
2. IFS Expense Administration: the native module with expense sheets, approvals and bank card imports.
3. SAP Concur: expense suite with bank card feeds and 300+ connectors; best for global travel.
4. Emburse: expense, travel and AP for mid-market and enterprise.
5. Navan: travel-led expense with Navan cards or existing cards through Navan Connect.

What should an expense add-on do for IFS?

• Fill every code part your company uses.
• Get it right before posting, because IFS does not let authorised postings change.
• Deliver through IFS's interfaces, such as external vouchers.
• Work with your existing cards.

Where does an add-on fit in the IFS expense process?

In IFS, an expense moves from the card or receipt to an expense sheet, through approval and authorisation, and then to posting by accounting rules. An add-on can take over the first half of that path: capturing the card transaction and the receipt, and deciding the coding. What it should hand IFS is a finished entry, because the authorised posting is the point of no return. That is the design Vergo follows. The card transaction arrives, the receipt is collected by text, the account and code parts are proposed from how your team coded similar spend, and the reviewer confirms before anything reaches IFS.

What does connecting an add-on to IFS involve?

IFS Cloud exposes projection APIs and the External Vouchers interface; both sit in your environment and need access enabled by IT. Ask each vendor which it uses and how it learns your code part values. Vergo reads them directly, so new projects and cost centres are available as soon as you create them.

How does Vergo connect to IFS?

Your IT team enables API access in your IFS Cloud environment once; Vergo then reads your code parts and delivers coded spend through the External Vouchers interface. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into IFS.