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FAQs

Frequently Asked Questions

Simplifying construction finances to build better businesses

About Vergo

Does your software provide collaboration tools for teams?

Yes, our software is built with team collaboration in mind. It offers a variety of tools that support real-time collaboration, task management, file sharing, and communication. This way, team members can easily work together, no matter where they are located, improving efficiency and project outcomes.

Does Vergo integrate with my accounting software?

Yes, Vergo integrates with all the major construction accounting and ERP softwares

Do you have any features to support data backup and recovery?

Absolutely. We understand the value of your data and have integrated robust backup and recovery features. Our software regularly creates encrypted backups of your data, which are stored in geographically separate locations for extra safety. In the event of data loss, users can initiate recovery processes to restore their data quickly and accurately.

Do you provide training or support resources for new users?

Indeed, we do. We want to ensure all users can fully harness the power of our software. Therefore, we provide a variety of training resources including video tutorials, how-to guides, webinars, and a comprehensive knowledge base. We also offer dedicated support for onboarding new users, helping you get up to speed quickly.

What kind of customer support do you provide?

We strive to offer top-tier customer support to all our users. Our team is available 24/7 via email and live chat to assist with any issues you might encounter. In addition, we provide a comprehensive help center with articles and how-to guides, and also offer personalized support calls on request. We're committed to ensuring a seamless user experience and are always just a click away to assist you.

Is there a free trial to test out the software before committing to a purchase?

Yes, we believe in our product's capabilities and want you to experience its benefits first-hand before making a decision. We offer a free trial that gives you full access to all features, allowing you to thoroughly test the software before committing to a purchase. No credit card is required for the trial period.

How is user data stored and protected in your software?

Our users' data security is of utmost importance to us. We employ a multi-layered approach to data protection. Data is encrypted both in transit and at rest using state-of-the-art encryption algorithms. We utilize secure data centers with stringent physical and digital security protocols, and regularly conduct third-party audits to ensure we are maintaining the highest standards of data security.

Accounts Payable

What are common accounts payable challenges in construction?

Common challenges include managing a high volume of invoices, ensuring accurate data entry, preventing duplicate payments, and maintaining cash flow.

How can construction companies manage accounts payable efficiently?

Efficient accounts payable management involves implementing an automated system to track invoices, approve payments, and ensure timely payment to suppliers to maintain good relationships and avoid late fees.

How can construction software help manage accounts payable?

Construction software can automate invoice processing, provide real-time visibility into outstanding payables, and streamline approval workflows, reducing the risk of errors and improving efficiency.

What is accounts payable in construction accounting?

Accounts payable in construction accounting refers to the money a company owes to its suppliers and subcontractors for goods and services received but not yet paid for.

Audit

How can construction software facilitate the audit process?

Construction software can facilitate the audit process by providing centralized and organized data, automating report generation, ensuring accurate record-keeping, and offering tools for tracking compliance and performance metrics.

What types of audits are common in the construction industry?

Common types of audits include financial audits, compliance audits, safety audits, and performance audits, each focusing on different aspects of a company's operations and adherence to standards.

Why are audits important for construction companies?

Audits are important to verify financial integrity, ensure regulatory compliance, identify areas for improvement, and build trust with stakeholders, including clients, investors, and regulatory bodies.

What is an audit in the construction industry?

An audit in the construction industry is a systematic examination of a company's financial statements, project management processes, and compliance with regulations to ensure accuracy, transparency, and accountability.

Billing

How can construction software improve billing processes?

Construction software can automate billing, track work progress, manage change orders, and generate accurate invoices, reducing errors and improving efficiency.

What are common billing challenges in construction?

Common challenges include managing multiple billing cycles, ensuring accuracy in invoices, handling change orders, and collecting payments on time.

What is construction billing?

Construction billing involves creating invoices for work completed on a project, including labor, materials, and other costs, and sending them to clients for payment.

How does progress billing work in construction?

Progress billing involves invoicing clients at various stages of a project based on the percentage of work completed, ensuring cash flow throughout the project.

Bonds

Why are construction bonds important?

Construction bonds provide financial security, reduce risk, and ensure that projects are completed as agreed, protecting owners from contractor default or non-performance.

How can construction companies obtain bonds?

Companies can obtain bonds through surety bond providers by demonstrating financial stability, project experience, and the ability to meet contractual obligations.

What types of bonds are commonly used in construction?

Common types include bid bonds, performance bonds, payment bonds, and maintenance bonds, each serving different purposes throughout the project lifecycle.

What are construction bonds?

Construction bonds are surety bonds used to protect project owners and stakeholders by ensuring the contractor will fulfill their contractual obligations.

Budget Management

What steps are involved in construction budget management?

Steps include initial budget planning, continuous tracking of expenses, regular financial reporting, and making adjustments as necessary to stay within budget.

How can construction software assist with budget management?

Construction software can automate budget tracking, provide real-time expense reports, alert managers to budget overruns, and support data-driven decision-making to control costs.

What is budget management in construction?

Budget management involves planning, tracking, and controlling the financial resources allocated for a construction project to ensure it stays within the defined budget.

Why is effective budget management crucial in construction?

Effective budget management ensures that projects are completed without overspending, helps manage financial risks, and supports profitability by controlling costs.

Compliance

How can construction software help with compliance?

Construction software can help manage compliance by tracking regulatory changes, automating documentation processes, ensuring proper safety protocols are followed, and providing real-time reporting to ensure adherence to standards.

What are common compliance challenges in construction?

Common challenges include keeping up with changing regulations, managing documentation, ensuring worker safety, and maintaining environmental standards.

Why is compliance important for construction companies?

Compliance is crucial to avoid legal penalties, ensure the safety of workers, protect the environment, and maintain a good reputation. Non-compliance can lead to fines, project delays, and legal liabilities.

What is compliance in the construction industry?

Compliance in the construction industry refers to adhering to all relevant laws, regulations, standards, and guidelines that govern construction activities, including safety regulations, environmental standards, labor laws, and building codes.

Construction Accounting Software

What is construction accounting software?

Construction accounting software is specialized software designed to manage the unique financial needs of construction businesses, including job costing, revenue recognition, payroll, and accounts payable/receivable.

What are the benefits of using construction accounting software?

Benefits include improved financial accuracy, streamlined accounting processes, better compliance with industry regulations, and enhanced visibility into project financials.

How does construction accounting software differ from general accounting software?

Construction accounting software includes specific features for managing construction projects, such as job costing, project management integration, and handling of construction-specific billing methods like AIA billing.

What should you consider when choosing construction accounting software?

Key considerations include ease of use, integration capabilities with other construction management tools, scalability, and support for industry-specific accounting needs.

Construction Analytics

What is construction analytics?

Construction analytics involves using data analysis tools and techniques to gain insights into various aspects of construction projects, such as cost, schedule, quality, and safety, to improve decision-making and project outcomes.

What types of data are used in construction analytics?

Common data types include project schedules, costs, resource usage, safety records, and quality control metrics, among others.

How can construction software support construction analytics?

Construction software can collect and integrate data from various sources, provide real-time dashboards and reports, and use advanced analytical tools to uncover insights and trends, aiding in better decision-making.

Why is construction analytics important?

Construction analytics helps companies make data-driven decisions, optimize resource allocation, identify potential issues early, and improve overall project performance and profitability.

Construction ERP Software

How can construction ERP software improve project management?

Construction ERP software improves project management by providing real-time visibility into project status, facilitating better resource allocation, ensuring timely completion of tasks, and improving communication among project stakeholders.

What features should construction ERP software have?

Essential features include project management, financial management, procurement, inventory management, HR management, and robust reporting and analytics capabilities.

What is construction ERP software?

Construction ERP (Enterprise Resource Planning) software is an integrated system that helps manage all aspects of a construction business, including project management, accounting, procurement, HR, and more.

Why is ERP software important for construction companies?

ERP software helps construction companies streamline operations, improve efficiency, enhance communication across departments, and provide a centralized source of truth for all business data.

Construction Software

What features should you look for in construction software?

Key features include project management, cost estimation, scheduling, document management, and integration with other tools like accounting and ERP systems.

How can construction software improve project outcomes?

Construction software can streamline workflows, facilitate better communication, track project progress, and ensure timely completion by providing accurate and up-to-date information.

What is construction software?

Construction software encompasses various digital tools designed to manage different aspects of construction projects, including project management, accounting, and communication.

Why is construction software essential for modern construction companies?

Construction software improves efficiency, enhances collaboration, reduces errors, and provides real-time insights into project performance, leading to better project outcomes.

Expense Management

Can construction software simplify expense management?

Yes, construction software can simplify expense management by automating expense tracking, integrating with accounting systems, and providing real-time reporting to monitor and control costs.

How do you implement an expense management system?

Implementing an expense management system involves setting up procedures for expense tracking, approval workflows, and regular expense reviews to identify and reduce unnecessary costs.

Why is expense management important in construction?

Effective expense management ensures that projects remain profitable, helps control operational costs, and provides valuable insights for financial planning and decision-making.

What is expense management in construction?

Expense management involves tracking, controlling, and analyzing all costs associated with running a construction business, including project expenses, operational costs, and overhead.

Financial Forecasting

How can construction software improve financial forecasting?

Construction software can improve financial forecasting by providing accurate historical data, real-time project updates, and advanced analytical tools to create more precise and reliable forecasts.

What methods are commonly used for financial forecasting in construction?

Common methods include trend analysis, regression analysis, and using financial modeling software to project future revenues, expenses, and cash flow.

Why is accurate financial forecasting important for construction companies?

Accurate financial forecasting helps construction companies make informed decisions, allocate resources efficiently, and plan for growth or potential challenges.

What is financial forecasting in construction?

Financial forecasting involves predicting future financial performance based on historical data, current trends, and anticipated market conditions, helping businesses plan for the future.

Financial Planning

What tools are used for financial planning in construction?

Tools include budgeting software, financial forecasting models, accounting systems, and project management software to track financial performance and plan future activities.

How can construction software aid in financial planning?

Construction software can provide real-time financial data, generate accurate forecasts, track expenses, and support decision-making processes with detailed financial reports.

Why is financial planning important for construction companies?

Financial planning helps companies allocate resources efficiently, manage cash flow, plan for growth, and mitigate financial risks, ensuring long-term sustainability.

What is financial planning in construction?

Financial planning involves creating a roadmap for managing a construction company's financial resources, including budgeting, forecasting, and investment strategies.

Financial Reporting

What are the challenges of financial reporting in construction?

Challenges include managing complex project finances, ensuring data accuracy, complying with accounting standards, and generating timely reports.

How can construction software enhance financial reporting?

Construction software can enhance financial reporting by automating data collection, ensuring compliance with accounting standards, and generating accurate and timely financial reports.

Why is financial reporting crucial for construction companies?

Financial reporting is crucial for monitoring business health, meeting regulatory requirements, and providing stakeholders with accurate financial information for decision-making.

What is financial reporting in construction accounting?

Financial reporting involves compiling financial statements that reflect the financial performance and position of a construction company, including income statements, balance sheets, and cash flow statements.

Job Costing

Can construction software improve job costing accuracy?

Yes, construction software can streamline job costing by automating data entry, providing real-time cost tracking, and generating detailed reports to help manage project budgets more effectively.

Why is accurate job costing important in construction?

Accurate job costing helps ensure that projects stay within budget, enables better financial planning, and provides insights into profitability, which is essential for making informed business decisions.

How do you set up a job costing system?

Setting up a job costing system involves defining cost codes, assigning costs to specific projects, tracking expenses in real-time, and regularly reviewing cost reports to identify any variances.

What is job costing in construction?

Job costing involves tracking all the costs associated with a specific construction project, including labor, materials, and overhead, to determine its profitability.

Revenue Recognition

What are the main challenges in revenue recognition for construction projects?

Common challenges include accurately estimating project costs, managing change orders, and ensuring compliance with accounting standards like ASC 606 or IFRS 15.

How can construction software help with revenue recognition?

Construction software can automate the revenue recognition process by tracking project progress, managing change orders, and ensuring compliance with accounting standards, reducing manual errors and improving accuracy.

How does the percentage-of-completion method work?

The percentage-of-completion method recognizes revenue and expenses based on the progress of a project. Revenue is recorded as a percentage of the total contract value that corresponds to the percentage of work completed.

What is revenue recognition in construction accounting?

Revenue recognition in construction accounting refers to the process of recording revenues when they are earned, not necessarily when they are received. This ensures that financial statements reflect the true financial position and performance of the business.

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