What is different about expenses for engineering firms?
In an engineering firm, every cost belongs to a project and usually a phase or task, and much of it is reimbursable under the contract. Field travel coded to the wrong phase, or marked non-billable when the contract allows it, never reaches the client invoice. Project profitability and earned-value reporting depend on costs landing on the right project, phase and task, so the coding problem is the whole problem.
How does coding work with company cards?
Vergo reads your project, phase and task structure from your accounting system and codes every expense the moment a transaction lands. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight — and every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional: route by project, by amount or by GL account, or let policy flags catch only what breaks a rule.
What does the AI read — the receipt, or just the transaction?
Both. The card feed gives the vendor and the amount; the receipt gives what was actually bought. Vergo reads the receipt itself, line by line, and predicts the coding from what was actually bought. Employees send receipts by text message — no app to download.
Which systems does it work with?
Vergo connects to Deltek Vantagepoint, Deltek Ajera, Deltek Vision, BQE Core, Unanet, BST Global, Deltek Costpoint, QuickBooks Online, Sage Intacct and NetSuite, and integrates with every ERP and accounting software.
Do we have to change cards?
No. Vergo connects to the cards you already hold, and connecting them involves no card applications, no re-issuing and no banking change.
One coding model for cards, reimbursements and AP
Card spend, employee reimbursements and supplier invoices are the same coding problem wearing three coats. Vergo runs all three through one model — captured, coded, approved, synced — and payment stays on the rails you already use.
Where should you go next?
What is the best expense management software for engineering firms?
The one that fits how engineering firms actually account for spend — project, phase and task first — and works with the cards you already have. Vergo is built as exactly that: AI-native, card-agnostic, with reimbursements and AP in one model.
Can expenses be coded to the project and phase automatically?
Yes — Vergo codes every expense to the right project, phase and task by inference against the structure it syncs from your accounting system, and shows its reasoning for review.
Does the AI read receipt line items to work out the coding?
Yes. Vergo reads the receipt itself, line by line, and predicts the coding from what was actually bought, not just the vendor name on the header — and every coding shows why it was chosen.
Can engineering firms keep their existing cards?
Yes. Vergo is card-agnostic: it connects to the cards you already hold rather than issuing new ones.
Does Vergo handle AP invoices for engineering firms?
Yes — subconsultant, lab-testing and equipment-rental invoices are captured, coded, approved and synced through the same model as card spend. Payment itself stays on your existing rails.
