KashFlow AP and expense features: what's included and what you'll need to add

KashFlow includes bank feeds, credit card feeds and receipt capture; it covers AP automation only in part; it has no expense claim approvals or approval workflows. Common add-ons to budget for: expense management with approvals and card feeds, AP automation / invoice approval workflow and receipt processing (receipt-processor apps category). Vergo adds any-card expense management coded to your KashFlow structure.

October 1, 2026

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Key takeaways

Built in: bank feeds, credit card feeds and receipt capture.
Partly covered: AP automation.
Not included: expense claim approvals and approval workflows.
Vergo works with any card from any bank and posts coded spend into KashFlow.

Where should you go next?

KashFlow AP and expense capabilities at a glance

Capability	In KashFlow?	What the documentation shows
Bank feeds	Yes	Open Banking direct feeds from 60+ UK banks and fintechs, including Barclays, HSBC, Lloyds, NatWest, Monzo, Starling and Tide, are included in the subscription at no extra charge.
Credit card feeds	Yes	Each credit card is set up as its own bank account.
AP automation (invoice capture and processing)	Partly	Quick Capture (Receipt Capture) uses OCR to create purchase invoices and expenses from uploaded documents, with line splitting, VAT totals and a confidence score. However, the help center documents no AP email inbox and no invoice approval workflow.
Receipt capture and mobile expenses	Yes	Quick Capture / Quick expense reads receipt images by OCR (amount, supplier, currency, date) and can use a smartphone or tablet camera.
Expense claim approvals	No	Checked against all ~430 help-center topics: there is no expense-claim or approval workflow.
Approval workflows (invoices, POs, payments)	No	Checked against all ~430 help-center topics: no approval workflow exists for purchase invoices, purchase orders or expenses.

What to budget for

AP automation (invoice capture and processing) (partly): AP automation / invoice approval workflow.
Expense claim approvals (no): expense management with approvals and card feeds and AP automation / invoice approval workflow.
Approval workflows (invoices, POs, payments) (no): expense management with approvals and card feeds and AP automation / invoice approval workflow.

Add-ons KashFlow teams commonly consider

Expense management with approvals and card feeds
AP automation / invoice approval workflow
Receipt processing (receipt-processor apps category)

Where Vergo fits with KashFlow

Vergo integrates with KashFlow and posts coded card spend into it; for KashFlow, the live integration covers expense management. It works with any card from any bank — connecting your existing cards involves no card applications, no re-issuing and no banking change. Employees send receipts by text or from their phone, and Vergo chases missing receipts itself instead of waiting for a report. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. The proposal covers the nominal code and VAT rate, and every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account or by amount — or skip approval flows entirely and let policy flags catch only what breaks a rule.

About KashFlow

Deployment: cloud. Status: Acquired by IRIS Software Group; now branded IRIS KashFlow.

Frequently Asked Questions

Which KashFlow capabilities need an add-on?

Per IRIS Software Group's documentation, AP automation, expense claim approvals and approval workflows are partial or missing.

Does Vergo replace KashFlow?

No. KashFlow stays your ledger. Vergo integrates with KashFlow and posts coded entries into it.

Do we need new cards?

No. Vergo works with any card from any bank; connecting your existing cards involves no card applications, no re-issuing and no banking change.

How current is this?

Each answer was checked against IRIS Software Group's public documentation on September 30, 2026.

Get Started

Expense & invoice automation for your ERP

Book Demo

KashFlow AP and expense features: what's included and what you'll need to add

Key takeaways

Where should you go next?

KashFlow AP and expense capabilities at a glance

What to budget for

Add-ons KashFlow teams commonly consider

Where Vergo fits with KashFlow

About KashFlow

Frequently Asked Questions

Which KashFlow capabilities need an add-on?

Does Vergo replace KashFlow?

Do we need new cards?

How current is this?

Expense & invoice automation for your ERP

Platform

Company

Resources

KashFlow AP and expense features: what's included and what you'll need to add

Key takeaways

Where should you go next?

KashFlow AP and expense capabilities at a glance

What to budget for

Add-ons KashFlow teams commonly consider

Where Vergo fits with KashFlow

About KashFlow

Frequently Asked Questions

Which KashFlow capabilities need an add-on?

Does Vergo replace KashFlow?

Do we need new cards?

How current is this?

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