Key takeaways
- Built in: bank feeds, credit card feeds and receipt capture.
- Partly covered: AP automation and expense claim approvals.
- Not included: approval workflows.
- Vergo works with any card from any bank and posts coded spend into FreeAgent.
Where should you go next?
- Does FreeAgent have bank and credit card feeds?
- Does FreeAgent have AP automation built in?
- Does FreeAgent have receipt capture or a mobile expense app?
- Does FreeAgent have approval workflows for invoices and expenses?
- Does FreeAgent have built-in expense management?
- What are the best expense management add-ons for FreeAgent?
- Vergo's FreeAgent integration
- Get started with Vergo
FreeAgent AP and expense capabilities at a glance
| Capability | In FreeAgent? | What the documentation shows |
|---|---|---|
| Bank feeds | Yes | Bank feeds work through Open Banking or third-party API integrations, depending on the bank. |
| Credit card feeds | Yes | A business credit card is set up as a Credit Card Account and can use a credit card bank feed. |
| AP automation (invoice capture and processing) | Partly | Smart Capture can turn an uploaded or photographed file into a bill, extracting date and amount and suggesting category and contact. However, the help center has no bill approval workflow. |
| Receipt capture and mobile expenses | Yes | The FreeAgent mobile app captures receipt photos with Smart Capture, which extracts date and amount and matches receipts to bank transactions or converts them to out-of-pocket expenses. |
| Expense claim approvals | Partly | Users with access level 2 can create and edit their own out-of-pocket expenses and mileage claims, which are tracked for reimbursement and can be rebilled to projects. However, FreeAgent's access-level documentation describes permission levels only, with no manager approval step for expense claims. |
| Approval workflows (invoices, POs, payments) | No | A review of FreeAgent's help center (about 1,065 en-GB article URLs) and its access-level documentation found no configurable approval routing for bills, purchases or expenses. |
What to budget for
- AP automation (invoice capture and processing) (partly): AP automation / bill approval tool.
- Expense claim approvals (partly): expense management app with approval workflow and AP automation / bill approval tool.
- Approval workflows (invoices, POs, payments) (no): expense management app with approval workflow and AP automation / bill approval tool.
Add-ons FreeAgent teams commonly consider
- Expense management app with approval workflow
- AP automation / bill approval tool
Where Vergo fits with FreeAgent
Vergo integrates with FreeAgent and posts coded card spend into it; for FreeAgent, the live integration covers expense management. It works with any card from any bank — connecting your existing cards involves no card applications, no re-issuing and no banking change. Employees send receipts by text or from their phone, and Vergo chases missing receipts itself instead of waiting for a report. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. The proposal covers the category, VAT rate and project, and every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule.
About FreeAgent
Deployment: cloud.
Frequently Asked Questions
Which FreeAgent capabilities need an add-on?
Per FreeAgent's documentation, AP automation, expense claim approvals and approval workflows are partial or missing.
Does Vergo replace FreeAgent?
No. FreeAgent stays your ledger. Vergo integrates with FreeAgent and posts coded entries into it.
Do we need new cards?
No. Vergo works with any card from any bank; connecting your existing cards involves no card applications, no re-issuing and no banking change.
How current is this?
Each answer was checked against FreeAgent's public documentation on September 30, 2026.
