Exact Online AP and expense features: what's included and what you'll need to add

Exact Online includes bank feeds, AP automation, receipt capture and approval workflows; it covers credit card feeds and expense claim approvals only in part. Common add-ons to budget for: expense management app (Exact's own SRXP add-on or third party) and corporate card feed. Vergo adds any-card expense management coded to your Exact Online structure.

October 1, 2026

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Key takeaways

Built in: bank feeds, AP automation, receipt capture and approval workflows.
Partly covered: credit card feeds and expense claim approvals.
Vergo works with any card from any bank and posts coded spend into Exact Online.

Where should you go next?

Exact Online AP and expense capabilities at a glance

Capability	In Exact Online?	What the documentation shows
Bank feeds	Yes	Exact Online automatically imports bank transactions (10 supported banks listed on the NL page), and the Bank Agent AI matches payments to invoices and GL accounts.
Credit card feeds	Partly	An automatic credit card data feed, with card lines matched to receipts, is documented for Exact Expense Management (Exact SRXP). However, we found no card feed documented inside core Exact Online.
AP automation (invoice capture and processing)	Yes	Automatic invoice processing reads purchase invoices arriving by email, PDF, scan, photo or Peppol using OCR and the AI 'Purchase Agent'.
Receipt capture and mobile expenses	Yes	The Exact Online app scans receipts and invoices.
Expense claim approvals	Partly	Employee expense claims with manager approval (one-swipe in the app) and export by GL account and cost centre are provided by Exact Expense Management (SRXP), a separately priced add-on (AUD 5–13 per user or per report on the AU page).
Approval workflows (invoices, POs, payments)	Yes	Flexible purchase invoice approval flows can be set up on your own conditions, and all employees can take part in approvals at no extra cost.

What to budget for

Credit card feeds (partly): expense management app (Exact's own SRXP add-on or third party) and corporate card feed.
Expense claim approvals (partly): expense management app (Exact's own SRXP add-on or third party).

Add-ons Exact Online teams commonly consider

Expense management app (Exact's own SRXP add-on or third party)
Corporate card feed

Where Vergo fits with Exact Online

Vergo integrates with Exact Online and posts coded card spend into it; for Exact Online, the live integration covers expense management. It works with any card from any bank — connecting your existing cards involves no card applications, no re-issuing and no banking change. Employees send receipts by text or from their phone, and Vergo chases missing receipts itself instead of waiting for a report. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. The proposal covers the GL account, VAT code and, where you use them, cost centre, cost unit or project, and every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule.

About Exact Online

Typical users: Small and mid-sized businesses and accounting firms in the Netherlands, Belgium, the UK and other European markets. Deployment: cloud.

Frequently Asked Questions

Which Exact Online capabilities need an add-on?

Per Exact's documentation, credit card feeds and expense claim approvals are partial or missing.

Does Vergo replace Exact Online?

No. Exact Online stays your ledger. Vergo integrates with Exact Online and posts coded entries into it.

Do we need new cards?

No. Vergo works with any card from any bank; connecting your existing cards involves no card applications, no re-issuing and no banking change.

How current is this?

Each answer was checked against Exact's public documentation on September 30, 2026.

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Expense & invoice automation for your ERP

Book Demo

Exact Online AP and expense features: what's included and what you'll need to add

Key takeaways

Where should you go next?

Exact Online AP and expense capabilities at a glance

What to budget for

Add-ons Exact Online teams commonly consider

Where Vergo fits with Exact Online

About Exact Online

Frequently Asked Questions

Which Exact Online capabilities need an add-on?

Does Vergo replace Exact Online?

Do we need new cards?

How current is this?

Expense & invoice automation for your ERP

Platform

Company

Resources

Exact Online AP and expense features: what's included and what you'll need to add

Key takeaways

Where should you go next?

Exact Online AP and expense capabilities at a glance

What to budget for

Add-ons Exact Online teams commonly consider

Where Vergo fits with Exact Online

About Exact Online

Frequently Asked Questions

Which Exact Online capabilities need an add-on?

Does Vergo replace Exact Online?

Do we need new cards?

How current is this?

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