Does Exact Online have approval workflows for invoices and expenses?

Partly. Flexible purchase invoice approval flows can be set up on your own conditions, and all employees can take part in approvals at no extra cost. Invoice approval is listed from the Plus plan. Employee expense claims with manager approval (one-swipe in the app) and export by GL account and cost centre are provided by Exact Expense Management (SRXP), a separately priced add-on (AUD 5–13 per user or per report on the AU page).

October 1, 2026

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Key takeaways

Invoice and purchasing approvals: Yes. Flexible purchase invoice approval flows can be set up on your own conditions, and all employees can take part in approvals at no extra cost.
Expense claim approvals: Partly. Employee expense claims with manager approval (one-swipe in the app) and export by GL account and cost centre are provided by Exact Expense Management (SRXP), a separately priced add-on (AUD 5–13 per user or per report on the AU page).
Vergo approvals are optional and run before coded spend posts into Exact Online.

Where should you go next?

What Exact Online includes

Invoice and purchasing approvals

Yes. Flexible purchase invoice approval flows can be set up on your own conditions, and all employees can take part in approvals at no extra cost. Invoice approval is listed from the Plus plan.

Expense claim approvals

Partly. Employee expense claims with manager approval (one-swipe in the app) and export by GL account and cost centre are provided by Exact Expense Management (SRXP), a separately priced add-on (AUD 5–13 per user or per report on the AU page). The UK add-ons page lists SRXP as an add-on.

What teams add alongside it

Expense management app (Exact's own SRXP add-on or third party)

Where Vergo fits with Exact Online

Exact Online's own workflow can keep governing the documents listed above. Vergo's approvals sit on the spend before it reaches Exact Online. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule. Approved card spend posts into Exact Online, coded to your GL account, VAT code and, where you use them, cost centre, cost unit or project.

Frequently Asked Questions

Does it depend on the Exact Online edition or add-ons?

Invoice approval is listed from the Plus plan. Employee expense claims with manager approval (one-swipe in the app) and export by GL account and cost centre are provided by Exact Expense Management (SRXP), a separately priced add-on (AUD 5–13 per user or per report on the AU page).

Can Vergo route approvals by project?

Yes. Route by GL account, by amount or by project, or skip approval flows and let policy flags catch only what breaks a rule.

What happens after approval in Vergo?

The coded card spend posts into Exact Online, with its receipt.

Get Started

Expense & invoice automation for your ERP

Book Demo

Does Exact Online have approval workflows for invoices and expenses?

Key takeaways

Where should you go next?

What Exact Online includes

Invoice and purchasing approvals

Expense claim approvals

What teams add alongside it

Where Vergo fits with Exact Online

Frequently Asked Questions

Does it depend on the Exact Online edition or add-ons?

Can Vergo route approvals by project?

What happens after approval in Vergo?

Expense & invoice automation for your ERP

Platform

Company

Resources

Does Exact Online have approval workflows for invoices and expenses?

Key takeaways

Where should you go next?

What Exact Online includes

Invoice and purchasing approvals

Expense claim approvals

What teams add alongside it

Where Vergo fits with Exact Online

Frequently Asked Questions

Does it depend on the Exact Online edition or add-ons?

Can Vergo route approvals by project?

What happens after approval in Vergo?

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