Deltek Maconomy AP and expense features: what's included and what you'll need to add

Deltek Maconomy includes receipt capture, expense claim approvals and approval workflows; it covers bank feeds and AP automation only in part. Its public documentation does not confirm credit card feeds, so confirm those with Deltek. Common add-ons to budget for: corporate card feed and reconciliation, AP invoice OCR capture and bank statement import and auto-matching. Vergo adds any-card expense management coded to your Deltek Maconomy structure.

October 1, 2026

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Key takeaways

Built in: receipt capture, expense claim approvals and approval workflows.
Partly covered: bank feeds and AP automation.
Not publicly documented: credit card feeds. Confirm with Deltek.
Vergo works with any card from any bank and posts coded spend into Deltek Maconomy.

Where should you go next?

Deltek Maconomy AP and expense capabilities at a glance

Capability	In Deltek Maconomy?	What the documentation shows
Bank feeds	Partly	Maconomy has a Bank Reconciliations workspace where posted cash-account entries are reconciled against the statement balance, and it can load bank files of customer payments (often configured beyond standard implementation scope). However, no bank statement feed or aggregator connection is documented.
Credit card feeds	Not publicly documented	Not in Deltek Maconomy's public documentation; confirm with Deltek.
AP automation (invoice capture and processing)	Partly	Vendor invoices go through Invoice Allocation with submit/approve steps and approval hierarchies, and e-invoices can be imported through the Pagero integration (Inbox Entries, Draft Vendor Invoices). However, no native OCR capture of PDF or paper invoices is documented; scans are attached as documents.
Receipt capture and mobile expenses	Yes	The Maconomy Touch mobile app's Quick Capture photographs receipts and, when enabled, uses intelligent character recognition (ICR) to fill in date, description, amount and currency on the expense sheet.
Expense claim approvals	Yes	Expense and mileage sheets are created, submitted, approved or rejected (including in the Approval Center and in Touch) and sent to an administrator for reimbursement.
Approval workflows (invoices, POs, payments)	Yes	Approval hierarchies cover vendor invoices, vendors, customers, purchase orders, job quotes, time and expense sheets, with approvals in the Approval Center and Touch.

What to budget for

Bank feeds (partly): corporate card feed and reconciliation and bank statement import and auto-matching.
Credit card feeds (not publicly documented): confirm with Deltek before you rely on it.
AP automation (invoice capture and processing) (partly): AP invoice OCR capture.

Add-ons Deltek Maconomy teams commonly consider

Corporate card feed and reconciliation
AP invoice OCR capture
Bank statement import and auto-matching

Where Vergo fits with Deltek Maconomy

Vergo integrates with Deltek Maconomy and posts coded card spend into it; for Deltek Maconomy, the live integration covers expense management. It works with any card from any bank — connecting your existing cards involves no card applications, no re-issuing and no banking change. Employees send receipts by text or from their phone, and Vergo chases missing receipts itself instead of waiting for a report. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. The proposal covers the job, task and activity, and every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule.

About Deltek Maconomy

Typical users: Large and mid-sized professional services firms (agencies, consultancies, accounting and engineering firms) running client-billable projects. Deployment: cloud and on-prem.

Frequently Asked Questions

Which Deltek Maconomy capabilities need an add-on?

Per Deltek's documentation, bank feeds and AP automation are partial or missing, and credit card feeds are not publicly documented.

Does Vergo replace Deltek Maconomy?

No. Deltek Maconomy stays your ledger. Vergo integrates with Deltek Maconomy and posts coded entries into it.

Do we need new cards?

No. Vergo works with any card from any bank; connecting your existing cards involves no card applications, no re-issuing and no banking change.

How current is this?

Each answer was checked against Deltek's public documentation on September 30, 2026.

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Expense & invoice automation for your ERP

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Deltek Maconomy AP and expense features: what's included and what you'll need to add

Key takeaways

Where should you go next?

Deltek Maconomy AP and expense capabilities at a glance

What to budget for

Add-ons Deltek Maconomy teams commonly consider

Where Vergo fits with Deltek Maconomy

About Deltek Maconomy

Frequently Asked Questions

Which Deltek Maconomy capabilities need an add-on?

Does Vergo replace Deltek Maconomy?

Do we need new cards?

How current is this?

Expense & invoice automation for your ERP

Platform

Company

Resources

Deltek Maconomy AP and expense features: what's included and what you'll need to add

Key takeaways

Where should you go next?

Deltek Maconomy AP and expense capabilities at a glance

What to budget for

Add-ons Deltek Maconomy teams commonly consider

Where Vergo fits with Deltek Maconomy

About Deltek Maconomy

Frequently Asked Questions

Which Deltek Maconomy capabilities need an add-on?

Does Vergo replace Deltek Maconomy?

Do we need new cards?

How current is this?

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