Key takeaways
- Built in: bank feeds, AP automation, expense claim approvals and approval workflows.
- Partly covered: receipt capture.
- Not publicly documented: credit card feeds. Confirm with Aqilla Ltd.
- Vergo works with any card from any bank and posts coded spend into Aqilla.
Where should you go next?
- Does Aqilla have bank and credit card feeds?
- Does Aqilla have AP automation built in?
- Does Aqilla have receipt capture or a mobile expense app?
- Does Aqilla have approval workflows for invoices and expenses?
- Does Aqilla have built-in expense management?
- What are the best expense management add-ons for Aqilla?
- Vergo's Aqilla integration
- Get started with Vergo
Aqilla AP and expense capabilities at a glance
| Capability | In Aqilla? | What the documentation shows |
|---|---|---|
| Bank feeds | Yes | Online Financial Institutions is an open banking feed through Plaid, with Aqilla acting as Plaid's agent. |
| Credit card feeds | Not publicly documented | Not in Aqilla's public documentation; confirm with Aqilla Ltd. |
| AP automation (invoice capture and processing) | Yes | E2D (Electronic To Data) is built into Aqilla. |
| Receipt capture and mobile expenses | Partly | Mobile Expenses is a mobile-friendly web interface where users can photograph or upload a receipt and attach it to an expense claim, with mileage support. However, no OCR of receipts is documented, and it is a responsive web app rather than a native app. |
| Expense claim approvals | Yes | Expense management is built in. |
| Approval workflows (invoices, POs, payments) | Yes | Workflow Groups control who can view, modify or promote (approve, post) purchase invoices, timesheets, expense claims and payments, with five seniority levels and value limits. |
What to budget for
- Credit card feeds (not publicly documented): confirm with Aqilla Ltd before you rely on it.
- Receipt capture and mobile expenses (partly): expense management with receipt OCR.
Add-ons Aqilla teams commonly consider
- Corporate card programme with card feeds
- Expense management with receipt OCR
Where Vergo fits with Aqilla
Vergo integrates with Aqilla and posts coded card spend into it; for Aqilla, the live integration covers expense management. It works with any card from any bank — connecting your existing cards involves no card applications, no re-issuing and no banking change. Employees send receipts by text or from their phone, and Vergo chases missing receipts itself instead of waiting for a report. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. The proposal covers the expense type, VAT treatment and project, and every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule.
About Aqilla
Typical users: UK mid-market and fast-scaling organisations, including not-for-profits and professional services. Deployment: cloud. Status: Current product.
Frequently Asked Questions
Which Aqilla capabilities need an add-on?
Per Aqilla Ltd's documentation, receipt capture is partial or missing, and credit card feeds are not publicly documented.
Does Vergo replace Aqilla?
No. Aqilla stays your ledger. Vergo integrates with Aqilla and posts coded entries into it.
Do we need new cards?
No. Vergo works with any card from any bank; connecting your existing cards involves no card applications, no re-issuing and no banking change.
How current is this?
Each answer was checked against Aqilla Ltd's public documentation on September 30, 2026.
