Does Aqilla have built-in expense management?

Key takeaways

• Yes: Aqilla lists built-in expense management among its product features.
• Approval workflows are flexible, and the interface is mobile-friendly.
• Expense types carry a mandatory cost account and settings for VAT reclaim and mileage.
• What Vergo layers on top is type and project suggestions, plus receipts requested by text.

Where should you go next?

• Vergo's Aqilla integration
• What expense management software integrates with Aqilla?
• Get started with Vergo

What does Aqilla include for expenses?

• Expense submission and approval from anywhere.
• Expense types with cost accounts.
• VAT reclaim settings per type.
• Mileage for travel types.
• Project links for reporting.

What about company card spend?

Aqilla's expense feature is built around submitted expenses. For card purchases, the questions are the same, type, VAT and project, but they need answering for every line on every card, usually by the cardholder.

Where does the built-in option leave work?

• Type selection that drives the account.
• Project analysis chosen by the submitter.
• Receipts needed for VAT reclaim.

When is a separate tool worth it?

When cardholders across teams make many purchases and finance spends time correcting types and projects. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Vergo connects to Aqilla's API, reads your accounts and suppliers, and posts card spend as coded Journal or Purchase Invoice documents through the API, with claims posted as Expense documents through the same API.

What does finance see?

Documents that arrive with type, VAT and project already proposed, each with the receipt, so the approval step in Aqilla becomes a check rather than a correction. Project reports include card spend sooner.

Does VAT recovery improve?

Reclaiming VAT depends on the right expense type and a valid receipt. Vergo requests the receipt at the time of purchase and proposes the type from what was bought, so fewer reclaimable purchases are coded as non-reclaimable or left without backup.

How Vergo works alongside Aqilla

Aqilla's approval workflow stays in charge. Employees handle everything by text message — no app to download, no portal login — and Vergo chases missing receipts itself instead of waiting for a report. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use.