Trimble TruckMate AP and expense features: what's included and what you'll need to add

Trimble TruckMate includes credit card feeds; it covers AP automation and receipt capture only in part. Its public documentation does not confirm bank feeds, expense claim approvals and approval workflows, so confirm those with Trimble Transportation. Common add-ons to budget for: AP automation / invoice OCR and approval routing, document imaging and management and expense management with card feeds for non-fuel spend.

October 1, 2026

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Key takeaways

Built in: credit card feeds.
Partly covered: AP automation and receipt capture.
Not publicly documented: bank feeds, expense claim approvals and approval workflows. Confirm with Trimble Transportation.
Vergo works with any card from any bank and posts coded spend into Trimble TruckMate.

Where should you go next?

Trimble TruckMate AP and expense capabilities at a glance

Capability	In Trimble TruckMate?	What the documentation shows
Bank feeds	Not publicly documented	Not in Trimble TruckMate's public documentation; confirm with Trimble Transportation.
Credit card feeds	Yes	The Fuel Card module imports fuel card vendor data, as vendor files or real-time interactive integrations, and the Pro bundle includes up to 2 certified fuel card integrations.
AP automation (invoice capture and processing)	Partly	The Accounts Payable module is included in the Standard bundle, and invoices are entered in AP Invoice Entry. However, no native invoice OCR or AP inbox is documented.
Receipt capture and mobile expenses	Partly	Mobile Imaging through DASH or D2Link lets drivers capture and upload documents from iOS and Android phones, and is part of the Standard bundle.
Expense claim approvals	Not publicly documented	Not in Trimble TruckMate's public documentation; confirm with Trimble Transportation.
Approval workflows (invoices, POs, payments)	Not publicly documented	Not in Trimble TruckMate's public documentation; confirm with Trimble Transportation.

What to budget for

Bank feeds (not publicly documented): confirm with Trimble Transportation before you rely on it.
AP automation (invoice capture and processing) (partly): AP automation / invoice OCR and approval routing.
Receipt capture and mobile expenses (partly): AP automation / invoice OCR and approval routing and expense management with card feeds for non-fuel spend.
Expense claim approvals (not publicly documented): confirm with Trimble Transportation before you rely on it.
Approval workflows (invoices, POs, payments) (not publicly documented): confirm with Trimble Transportation before you rely on it.

Add-ons Trimble TruckMate teams commonly consider

AP automation / invoice OCR and approval routing
Document imaging and management
Expense management with card feeds for non-fuel spend

Where Vergo fits with Trimble TruckMate

Vergo integrates with Trimble TruckMate and posts coded card spend into it; for Trimble TruckMate, the live integration covers expense management. It works with any card from any bank — connecting your existing cards involves no card applications, no re-issuing and no banking change. Employees send receipts by text or from their phone, and Vergo chases missing receipts itself instead of waiting for a report. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. The proposal covers the GL account, and every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account or by amount — or skip approval flows entirely and let policy flags catch only what breaks a rule.

About Trimble TruckMate

Typical users: LTL, truckload and intermodal carriers that need a TMS with built-in accounting. Deployment: cloud and on-prem (Trimble-hosted SaaS or customer-hosted on-premise). Status: Current product (formerly TMW Systems TruckMate, now Trimble).

Frequently Asked Questions

Which Trimble TruckMate capabilities need an add-on?

Per Trimble Transportation's documentation, AP automation and receipt capture are partial or missing, and bank feeds, expense claim approvals and approval workflows are not publicly documented.

Does Vergo replace Trimble TruckMate?

No. Trimble TruckMate stays your ledger. Vergo integrates with Trimble TruckMate and posts coded entries into it.

Do we need new cards?

No. Vergo works with any card from any bank; connecting your existing cards involves no card applications, no re-issuing and no banking change.

How current is this?

Each answer was checked against Trimble Transportation's public documentation on September 30, 2026.

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Expense & invoice automation for your ERP

Book Demo

Trimble TruckMate AP and expense features: what's included and what you'll need to add

Key takeaways

Where should you go next?

Trimble TruckMate AP and expense capabilities at a glance

What to budget for

Add-ons Trimble TruckMate teams commonly consider

Where Vergo fits with Trimble TruckMate

About Trimble TruckMate

Frequently Asked Questions

Which Trimble TruckMate capabilities need an add-on?

Does Vergo replace Trimble TruckMate?

Do we need new cards?

How current is this?

Expense & invoice automation for your ERP

Platform

Company

Resources

Trimble TruckMate AP and expense features: what's included and what you'll need to add

Key takeaways

Where should you go next?

Trimble TruckMate AP and expense capabilities at a glance

What to budget for

Add-ons Trimble TruckMate teams commonly consider

Where Vergo fits with Trimble TruckMate

About Trimble TruckMate

Frequently Asked Questions

Which Trimble TruckMate capabilities need an add-on?

Does Vergo replace Trimble TruckMate?

Do we need new cards?

How current is this?

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