Deltek Ajera AP and expense features: what's included and what you'll need to add

Deltek Ajera includes bank feeds, credit card feeds, receipt capture, expense claim approvals and approval workflows; it covers AP automation only in part. Common add-ons to budget for: AP automation / invoice capture, corporate card program with live card feeds and expense management app. Vergo adds any-card expense management coded to your Deltek Ajera structure.

October 1, 2026

See it with your ERP

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Key takeaways

Built in: bank feeds, credit card feeds, receipt capture, expense claim approvals and approval workflows.
Partly covered: AP automation.
Vergo works with any card from any bank and posts coded spend into Deltek Ajera.

Where should you go next?

Deltek Ajera AP and expense capabilities at a glance

Capability	In Deltek Ajera?	What the documentation shows
Bank feeds	Yes	Ajera has an automatic bank feed that links a bank account, imports cleared transactions nightly and matches them to Ajera payment and deposit entries; Deltek says it is available to all Ajera users.
Credit card feeds	Yes	Ajera has a dedicated credit card import: transactions downloaded from the card issuer are imported by file (not a live feed) and can be pulled onto expense reports or into the bank register, including other employees' cards subject to role permissions.
AP automation (invoice capture and processing)	Partly	Ajera has native Vendor Invoice Approvals (project manager and finance approvers, rules by approval type, vendor type and amount, invoices held until approved).
Receipt capture and mobile expenses	Yes	The Ajera Time & Expense mobile app captures receipts, and Intelligent Character Recognition (ICR) reads receipts to populate expense reports.
Expense claim approvals	Yes	Native expense reports with supervisor and accounting approval; approved reports create a vendor invoice to the employee for reimbursable lines and bank entries for credit card lines, coded to project and phase.
Approval workflows (invoices, POs, payments)	Yes	Approvals exist for expense reports, vendor invoices (threshold-based PM/finance approval with a super-approver role) and purchase orders (approval security group); purchase order approval is not available in the ajeraCore tier.

What to budget for

AP automation (invoice capture and processing) (partly): AP automation / invoice capture.

Add-ons Deltek Ajera teams commonly consider

AP automation / invoice capture
Corporate card program with live card feeds
Expense management app

Where Vergo fits with Deltek Ajera

Vergo integrates with Deltek Ajera and posts coded card spend into it; for Deltek Ajera, the live integration covers expense management. It works with any card from any bank — connecting your existing cards involves no card applications, no re-issuing and no banking change. Employees send receipts by text or from their phone, and Vergo chases missing receipts itself instead of waiting for a report. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. The proposal covers the project, phase and expense item, and every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule.

About Deltek Ajera

Typical users: Small architecture and engineering firms needing project-based accounting, time and expense. Deployment: cloud or on-prem (Deltek-hosted cloud or self-hosted).

Frequently Asked Questions

Which Deltek Ajera capabilities need an add-on?

Per Deltek's documentation, AP automation is partial or missing.

Does Vergo replace Deltek Ajera?

No. Deltek Ajera stays your ledger. Vergo integrates with Deltek Ajera and posts coded entries into it.

Do we need new cards?

No. Vergo works with any card from any bank; connecting your existing cards involves no card applications, no re-issuing and no banking change.

How current is this?

Each answer was checked against Deltek's public documentation on September 30, 2026.

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Expense & invoice automation for your ERP

Book Demo

Deltek Ajera AP and expense features: what's included and what you'll need to add

Key takeaways

Where should you go next?

Deltek Ajera AP and expense capabilities at a glance

What to budget for

Add-ons Deltek Ajera teams commonly consider

Where Vergo fits with Deltek Ajera

About Deltek Ajera

Frequently Asked Questions

Which Deltek Ajera capabilities need an add-on?

Does Vergo replace Deltek Ajera?

Do we need new cards?

How current is this?

Expense & invoice automation for your ERP

Platform

Company

Resources

Deltek Ajera AP and expense features: what's included and what you'll need to add

Key takeaways

Where should you go next?

Deltek Ajera AP and expense capabilities at a glance

What to budget for

Add-ons Deltek Ajera teams commonly consider

Where Vergo fits with Deltek Ajera

About Deltek Ajera

Frequently Asked Questions

Which Deltek Ajera capabilities need an add-on?

Does Vergo replace Deltek Ajera?

Do we need new cards?

How current is this?

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