What makes reimbursements AI-native?
AI-native reimbursement removes the expense report rather than speeding it up. An employee texts a photo of the receipt; Vergo reads it line by line, infers the Ajera coding from what was bought and from how your team codes similar spend, and chases anything missing itself. There is no form for the employee to fill in, no code for them to get wrong, and no app to download or portal to log into — the finance team in Ajera reviews a proposal with its reason instead of fixing a report.
How does Vergo work with Deltek Ajera?
Ajera's API credentials are created inside your own Ajera system, so your IT team enables access once; Vergo then reads your GL accounts, vendors, projects, phases and activities. Confirmed claims are posted as expense reports through the same API, coded line by line to project, phase and activity with receipts attached, and the employee is repaid through your usual Ajera process. New accounts and projects appear in Vergo as they are created in Ajera, so nobody codes against a stale list. The full specification lives on the Deltek Ajera integration page.
What does Ajera need on each employee claim?
- Employee: whose expense report it is.
- Project and phase: when the cost is chargeable to a project.
- Activity: required on every expense line.
- Attachment: the receipt image, on the line it supports.
What does this look like day to day?
An engineer drives to a site survey and pays for lunch with the client on his own card. He texts the receipt and the trip. Vergo reads them, proposes the project, the construction administration phase and the travel and meals activities, and his manager confirms. An expense report with the receipt attached is ready for Ajera.
What does the employee have to do?
Text a photo of the receipt. Employees handle everything by text message — no app to download, no portal login — and Vergo chases a missing receipt itself instead of waiting for someone to submit a report. Mileage runs through the same coding model, so a drive and a receipt from the same trip are coded the same way and reach Ajera together. The people least likely to install an expense app will still reply to a text, which is why claims stop sitting in wallets until month end.
What changes at month end in Ajera?
The work moves from the end of the month to the moment of spend. Because coding happens when the receipt or invoice arrives, close in Ajera becomes a review of exceptions rather than a pile of late expense reports. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation against the Ajera structure — and payment stays on the rails you already use.
Where should you go next?
- Vergo's Deltek Ajera integration
- Reimbursements for architecture firms on Deltek Ajera
- See Vergo run employee reimbursements with Deltek Ajera
Who runs Deltek Ajera?
Deltek Ajera is project accounting software built for small architecture and engineering firms, combining project management and project-based accounting in one application. Costs in Ajera are coded to a project, its phase and an activity, which is what keeps project profitability and client billing honest. If your finance team lives in Ajera, the employee reimbursements layer should adapt to it, not the other way round.
Does Vergo do employee reimbursements for Deltek Ajera?
Yes. Employees text their receipts, Vergo codes each line against the structure it reads from Ajera, and the approved claim reaches Ajera ready for repayment through your usual process.
Does Vergo replace Deltek Ajera?
No. Ajera stays the system of record. Vergo sits in front of it, capturing, coding and reviewing spend before it reaches the ledger.
How is Deltek Ajera connected?
Ajera's API credentials are created inside your own Ajera system, so your IT team enables access once; Vergo then reads your GL accounts, vendors, projects, phases and activities.
Does it handle mileage?
Yes. Mileage runs through the same coding model as receipts, so both reach Ajera together.
