Expense management that works with MarkSystems

Key takeaways

• Vergo integrates with MarkSystems, reading your jobs and cost codes and syncing coded entries back automatically.
• You don't need to change cards — Vergo connects to your existing corporate cards, fuel cards, and personal cards used for reimbursement.
• AI-native coding infers the correct job and cost code from your accounting history, without building rules or maintaining keyword lists.
• Card spend, employee reimbursements and AP invoices run through the same coding model and sync to MarkSystems the same way.

How does the MarkSystems integration handle jobs and cost codes?

Vergo reads your jobs and cost codes directly from MarkSystems, codes every expense to the appropriate job and cost code, and pushes coded entries back. Nothing arrives as an uncoded lump at month end. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting or ERP software. The structure that matters for construction and homebuilding companies is jobs and cost codes, and the integration preserves that structure throughout the expense workflow.

Do you have to change credit cards?

No. Vergo does not issue cards and never asks you to switch. It connects to the cards your business already holds — corporate cards, fuel cards, personal cards used for reimbursement. Connecting your existing cards involves no card applications, no re-issuing and no banking change. This card-agnostic approach means the expense management layer adapts to your existing payment infrastructure rather than forcing you to replace working relationships with card issuers or change how employees pay for business expenses in the field.

What does AI-native expense management mean for job costing?

Rules engines match text patterns; when a transaction does not match, a person codes it by hand. AI-native coding works differently: it proposes the coding by inference from your own accounting structure and history. There is no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. This includes your jobs and cost codes. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. For teams running MarkSystems, this means transactions arrive with a proposed job and cost code assignment that reflects how similar expenses have been coded historically, and the explanation makes it fast to verify or correct.

Who runs MarkSystems?

MarkSystems, from ECI Software, is run by mid-market companies in construction and homebuilding. If your finance team lives in it, the expense layer should adapt to it — not the other way round. The accounting or ERP system is the source of truth for your chart of accounts, your jobs, and your cost codes, and expense management should read that structure and return coded entries that fit directly into the workflow your team already uses for job costing and project accounting.

A practical example: one coding model for all three expense types

Most tools treat card spend, reimbursements, and AP invoices as separate products with separate coding setups. The same vendor coded two different ways is a reconciliation problem you inherit. Vergo uses the same coding model to handle card spend, employee reimbursements and AP invoices, and all three sync to MarkSystems the same way. A supply run charged to a corporate card, an employee's reimbursed materials purchase, and an invoice from a subcontractor all get proposed codings that draw from the same accounting history and the same job and cost code structure, then sync back to MarkSystems as coded entries ready for review.

How Vergo handles this

Vergo integrates with every ERP and accounting software, including MarkSystems. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting or ERP software. Connecting your existing cards involves no card applications, no re-issuing and no banking change.