Expense management that works with IFS Cloud

Key takeaways

• Vergo reads projects and phases from IFS Cloud, codes expenses by inference to the right project and phase, and syncs coded entries back into the ERP.
• You keep the cards your business already holds — no card applications, no re-issuing and no banking change required.
• Card spend, employee reimbursements and AP invoices all flow through one coding model and sync to IFS Cloud the same way.
• Transactions are ready to code the moment they happen, then sync into IFS Cloud once they clear.

How the IFS Cloud sync works

Vergo reads your projects and phases from IFS Cloud, codes every expense to the right project and phase, and pushes coded entries back into the ERP. Nothing arrives as an uncoded lump at month end. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting or ERP software. The structure that matters here is projects and phases: Vergo adapts to the projects and phases you already run in IFS Cloud, so the expense layer fits the way your finance team works.

Do you have to change cards?

No. Vergo does not issue cards and never asks you to switch. It connects to the cards your business already holds — corporate cards, fuel cards, personal cards used for reimbursement. Connecting your existing cards involves no card applications, no re-issuing and no banking change. This card-agnostic approach means you keep the banking relationships, credit terms and card programmes already in place, while gaining AI-native coding and sync to IFS Cloud for all that spend.

What AI-native means for project accounting

Rules engines match text patterns; when a transaction does not match, a person codes it by hand. AI-native expense management works differently: Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. That inference extends to your projects and phases. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. For teams running project accounting in IFS Cloud, this means project and phase assignment happens at the transaction level, not in a monthly cleanup.

Who runs IFS Cloud?

IFS Cloud, from IFS, is run by large organisations across industries. If your finance team lives in it, the expense layer should adapt to it — not the other way round. Project-based organisations need expense tools that respect the chart of accounts, project structure and approval hierarchies already configured in the ERP, rather than forcing parallel setups or workarounds that create reconciliation work at month end.

Do reimbursements and AP invoices work with IFS Cloud too?

Yes. The same coding model handles card spend, employee reimbursements and AP invoices, and all three sync to IFS Cloud the same way. Most tools treat these as separate products with separate coding setups; the same vendor coded two different ways is a reconciliation problem you inherit. Vergo captures, codes, approves and syncs invoices to the same projects and phases — payment itself stays on the rails you already use. One coding model, one review process, one reconciliation, whether the spend came from a card swipe, an employee's out-of-pocket receipt, or a supplier invoice.

How Vergo handles this

Vergo integrates with every ERP and accounting software, including IFS Cloud. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting or ERP software. Connecting your existing cards involves no card applications, no re-issuing and no banking change.