Expense management that works with Deltek Maconomy

Key takeaways

• Vergo reads projects and phases from Deltek Maconomy, codes every expense by inference, and syncs coded entries back automatically.
• You keep your existing cards — no card applications, no re-issuing, and no banking change required.
• Card spend, employee reimbursements and AP invoices run through one coding model and sync to Deltek Maconomy the same way.
• AI-native coding means no rule library to build, and new vendors are coded on first sight based on your own accounting history.

How does the Deltek Maconomy sync work?

Vergo reads the projects and phases you already run in Deltek Maconomy, codes every expense to the right project and phase, and pushes coded entries back — so nothing arrives as an uncoded lump at month end. Transactions are ready to code the moment they happen, not when they clear. Once they clear, coded entries sync into Deltek Maconomy automatically. The structure that matters here is projects and phases: the system adapts to the chart of accounts and job costing dimensions you already maintain, so finance teams continue working in the environment they know.

Do you have to change cards?

No. Vergo does not issue cards and never asks you to switch. It connects to the cards your business already holds — corporate cards, fuel cards, personal cards used for reimbursement — without requiring card applications, re-issuing, or any banking change. This card-agnostic approach means implementation does not disrupt procurement relationships, rewards programs, or employee workflows. Teams continue using the same physical and virtual cards they use today, and Vergo layers expense coding and policy controls on top of those existing payment rails.

What is AI-native expense management for project accounting?

Rules engines match text patterns; when a transaction does not match, a person codes it by hand. AI-native expense management proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. This includes your projects and phases. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. The inference model learns from the chart of accounts, job costing history, and past transactions inside your own Deltek Maconomy instance, not from a generic vendor library shared across customers.

Who runs Deltek Maconomy?

Deltek Maconomy, from Deltek, is run by mid-market companies in professional services — architecture firms, engineering consultancies, management consulting practices, and similar project-based businesses. These organizations track costs and revenue at the project and phase level, often with complex allocation rules and time-and-materials billing. If your finance team lives in Deltek Maconomy, the expense layer should adapt to it — not the other way round. Expense management built for general ledger accounting alone misses the job costing dimensions that matter for project profitability and client billing.

Do reimbursements and AP invoices work with Deltek Maconomy too?

Yes. The same coding model handles card spend, employee reimbursements and AP invoices, and all three sync to Deltek Maconomy the same way. Most tools treat these as separate products with separate coding setups; the same vendor coded two different ways is a reconciliation problem you inherit. One coding model means one review process, one sync cadence, and one reconciliation at month end. Invoices are captured, coded, and approved inside the same platform — payment itself stays on the rails you already use, whether that is check runs, ACH batches, or wire transfers managed outside the expense system.

How Vergo handles this

Vergo is an AI-native, card-agnostic expense management platform that integrates with every ERP and accounting software, including Deltek Maconomy. It proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting or ERP software. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use. Employees handle everything by text message — no app to download, no portal login — and Vergo chases missing receipts itself. Connecting your existing cards involves no card applications, no re-issuing and no banking change.