What makes expense management AI-native?
AI-native expense management proposes the coding itself instead of matching a card transaction against rules someone has to maintain. Vergo reads the receipt behind each Ajera card charge line by line and infers the coding from what was actually bought and from how your team has coded similar spend in Ajera before. A rules engine has no pattern for a supplier nobody has set up, so it queues the charge for a person; Vergo codes it on first sight and shows the reason, so review in Ajera is a confirmation rather than a re-coding.
How does Vergo work with Deltek Ajera?
Ajera's API credentials are created inside your own Ajera system, so your IT team enables access once; Vergo then reads your GL accounts, vendors, projects, phases and activities. Confirmed card spend is posted as expense reports through Ajera's API, with the credit card as the payment method, every line coded to project, phase and activity, and the receipt attached. New accounts and projects appear in Vergo as they are created in Ajera, so nobody codes against a stale list. The full specification lives on the Deltek Ajera integration page.
What does Ajera need on each card transaction?
- Project and phase: Ajera requires the phase whenever a project is set.
- Activity: required on every expense line.
- Payment method: the company credit card the charge was made on.
- Attachment: the receipt image, on the expense line it supports.
What does this look like day to day?
A project architect buys large-format prints and a site-visit parking pass on the firm card. Vergo texts for both receipts, proposes the reimbursable printing activity on the client project's design development phase for the prints and site travel for the parking, and shows why. The project accountant confirms, and a coded expense report with both receipts is posted to Ajera.
Do we have to change cards to use Vergo with Ajera?
No. Many platforms in this category issue their own card and earn on the interchange, so switching cards becomes the price of the software. Vergo does not issue cards: it connects the corporate cards, fuel cards and purchasing cards your business already holds and codes that spend for Ajera. Connecting your existing cards involves no card applications, no re-issuing and no banking change, so the issuer, the credit line and the rewards stay exactly where they are.
What changes at month end in Ajera?
The work moves from the end of the month to the moment of spend. Because coding happens when the receipt or invoice arrives, close in Ajera becomes a review of exceptions rather than a pile of card statements. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation against the Ajera structure — and payment stays on the rails you already use.
Where should you go next?
- Vergo's Deltek Ajera integration
- Expense management for architecture firms on Deltek Ajera
- See Vergo run expense management with Deltek Ajera
Who runs Deltek Ajera?
Deltek Ajera is project accounting software built for small architecture and engineering firms, combining project management and project-based accounting in one application. Costs in Ajera are coded to a project, its phase and an activity, which is what keeps project profitability and client billing honest. If your finance team lives in Ajera, the expense management layer should adapt to it, not the other way round.
Does Vergo do expense management for Deltek Ajera?
Yes. Vergo codes company card spend against the structure it reads from Ajera and posts coded expense reports through Ajera's API.
Does Vergo replace Deltek Ajera?
No. Ajera stays the system of record. Vergo sits in front of it, capturing, coding and reviewing spend before it reaches the ledger.
How is Deltek Ajera connected?
Ajera's API credentials are created inside your own Ajera system, so your IT team enables access once; Vergo then reads your GL accounts, vendors, projects, phases and activities.
Which cards does it work with?
The ones you already have. Vergo does not issue cards; it connects existing corporate, fuel and purchasing cards, and personal cards used for reimbursement.
