Key takeaways
- Kashoo records expenses and bills, with receipts attached and coded to categories and projects.
- Bank transactions import automatically from thousands of banks and credit unions.
- Kashoo's reimbursable expenses are costs you re-bill to a client, not employee claims.
- Vergo covers the multi-cardholder part: receipts by text, coding by inference and records written through Kashoo's API.
Where should you go next?
- Vergo's Kashoo integration
- What expense management software integrates with Kashoo?
- Get started with Vergo
What does Kashoo include for expenses?
- Expense tracking: record expenses and bills against categories.
- Receipts: upload receipts with unlimited attachments, or capture them with the phone camera in the mobile app.
- Bank import: transactions from thousands of banks and credit unions arrive automatically.
- Projects: track spend by project.
- Client re-billing: mark an expense as reimbursable by a client.
What is missing for a team?
- Employee claims: Kashoo does not describe a way for staff to submit expenses for approval and repayment.
- Receipt collection from others: the app assumes the account holder has the receipt.
- Coding suggestions: the person reconciling picks each category.
When is a separate tool worth it?
As soon as the owner is no longer the only person spending. The feed shows a charge at a hardware store; the owner has to find out who made it, what it was for and where the receipt went. Vergo answers all three before the owner looks. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Vergo connects directly through Kashoo's public API, reads your accounts and records each coded card transaction in Kashoo.
How Vergo works alongside Kashoo
Kashoo stays your books and your bank connection. Vergo handles the card spend of the people you have handed cards to. Employees handle everything by text message — no app to download, no portal login — and Vergo chases missing receipts itself instead of waiting for a report. Out-of-pocket reimbursements and supplier bills can go through the same review in Vergo, and payment stays on the rails you already use.
Frequently Asked Questions
Can employees submit expense claims in Kashoo?
Kashoo does not describe an employee claims and approvals workflow. Its reimbursable expense feature is for re-billing costs to clients.
Does Kashoo read receipts?
The mobile app captures a receipt photo to create an expense. Vergo reads each receipt line by line to propose the category.
Is Vergo self-serve with Kashoo?
Yes. Vergo connects through Kashoo's public API with nothing needed from Kashoo.
Does Vergo handle bills too?
Yes. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use.
Do we need to change cards?
No. Connecting your existing cards involves no card applications, no re-issuing and no banking change.
