Key takeaways
- No: Aplos does not include employee expense claims or receipt collection.
- Card activity arrives through the Plaid bank integration and is coded in registers.
- Vergo adds coding by inference, receipts by text and transactions recorded through the Aplos Open API, on the cards you already have.
- Aplos also integrates natively with Ramp, which requires moving to Ramp's card.
Where should you go next?
- Vergo's Aplos integration
- What expense management software integrates with Aplos?
- Get started with Vergo
What does Aplos include for spend?
- Fund accounting with a required fund on every transaction.
- Tags for optional extra tracking.
- Bank integration through Plaid, including credit card accounts.
- Bank reconciliation on all plans.
- Accounts payable from Core, with bill approval on Custom.
How does card spend get into Aplos?
Through the bank integration: the card account's transactions come in, and someone codes each one to an account and fund in the register. Receipts are gathered separately. Aplos also offers a native Ramp integration that syncs Ramp card transactions and receipts, but that means changing card programmes.
Where does that leave work for the bookkeeper?
- Fund decisions on every card line.
- Receipt chasing from staff and volunteers.
- Split purchases across programmes.
When is a separate tool worth it?
When more than a couple of staff hold cards, or when grant reporting depends on fund coding you cannot afford to get wrong. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Vergo connects through the Aplos Open API and records each coded purchase as a transaction with account and fund on every line.
How Vergo works alongside Aplos
Aplos stays your fund accounting system. Employees handle everything by text message — no app to download, no portal login — and Vergo chases missing receipts itself instead of waiting for a report. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand.
Frequently Asked Questions
Does Aplos have expense reports?
Aplos does not include an employee expense report workflow.
Can Aplos import card transactions?
Yes, through its Plaid bank integration. Each line is then coded in the register.
Do we have to switch to Ramp for automation?
No. Vergo works on your existing cards and writes to Aplos through the Open API.
How does Vergo code funds?
From how your organisation coded similar purchases, with the reason shown.
Which Aplos plan includes accounts payable?
Aplos lists accounts payable and third-party integrations from the Core plan, with bill approval and income and expense allocations on Custom plans. Card coding in registers is available on every plan through the bank integration.
Do we need to change cards?
No. Connecting your existing cards involves no card applications, no re-issuing and no banking change.
