Key takeaways
- Invoice and purchasing approvals: Partly. Bill Approval offers single- or multi-step approval chains for bills, with notifications and an audit trail. However, no purchase order or expense approval workflows were found.
- Expense claim approvals: No. No native employee expense report or reimbursement workflow.
- Vergo approvals are optional and run before coded spend posts into Aplos.
Where should you go next?
- Aplos AP and expense features: what's included and what to add
- Vergo's Aplos integration
- Get started with Vergo
What Aplos includes
Invoice and purchasing approvals
Partly. Bill Approval offers single- or multi-step approval chains for bills, with notifications and an audit trail. It is available only on Custom-priced plans. However, no purchase order or expense approval workflows were found.
Expense claim approvals
No. No native employee expense report or reimbursement workflow. Aplos help docs cover recording reimbursements from third-party tools (Expensify, Gusto, Ramp and a prepaid card provider).
What teams add alongside it
- Expense management and corporate or prepaid cards
- Employee reimbursement app
Where Vergo fits with Aplos
Vergo adds approvals on the spend before it reaches Aplos. Approval workflows are optional and fit how you already control spend: route by GL account or by amount — or skip approval flows entirely and let policy flags catch only what breaks a rule. Approved card spend posts into Aplos, coded to your expense account and fund.
Frequently Asked Questions
Does it depend on the Aplos edition or add-ons?
It is available only on Custom-priced plans.
How does Vergo route approvals?
By GL account or by amount, or skip approval flows entirely and let policy flags catch only what breaks a rule.
What happens after approval in Vergo?
The coded card spend posts into Aplos, with its receipt.
