Key takeaways
- Kashoo serves sole proprietors and small businesses, so the owner is often also the bookkeeper.
- Vergo ranks first because it removes receipt chasing and category picking without adding a system to learn.
- Expensify fits simple reports; Ramp, Brex and BILL fit businesses willing to switch card programs.
Where should you go next?
- Vergo's Kashoo integration
- What expense management software integrates with Kashoo?
- Get started with Vergo
How do the options rank for Kashoo users?
- Vergo: best overall. Categories and projects by inference, text receipts, existing cards.
- Expensify: best for simple expense reports on existing cards.
- Ramp: best for businesses moving to the Ramp Visa card.
- Brex: best for startups wanting Brex cards and banking.
- BILL: best for businesses wanting BILL's own card with bill pay.
| Option | Cards | How coding is proposed | Route into Kashoo |
|---|---|---|---|
| Vergo | The cards you already have | Inference from your own Kashoo structure and history, with the reason shown | Transaction records through Kashoo's public API |
| Expensify | Card-agnostic; also offers the Expensify Card | AI categorisation | Ask how entries reach Kashoo |
| Ramp | Ramp Visa corporate card | Auto-coding trained on customer transaction patterns | Ask how entries reach Kashoo |
| Brex | Brex Mastercard corporate cards | AI expense management built into the card | Ask how entries reach Kashoo |
| BILL | BILL's own corporate card | BILL AI auto-categorisation | Ask how entries reach Kashoo |
What matters most for Kashoo users?
- Owner time. Every hour on receipts is an hour off the business.
- No new habits for staff. A text reply beats another app.
- Categories that match the tax return. Coding comes from your own Kashoo accounts, not a generic list.
Why does Vergo rank first for Kashoo?
Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. That matters when the reviewer is the owner doing the books at night. Employees handle everything by text message — no app to download, no portal login — and Vergo chases missing receipts itself instead of waiting for a report. Vergo connects directly through Kashoo's public API, reads your accounts and records each coded card transaction in Kashoo.
Do you have to change cards?
No. Vergo does not issue cards. Connecting your existing cards involves no card applications, no re-issuing and no banking change. Your Kashoo bank import keeps running as it does today.
Frequently Asked Questions
Is Vergo too much for a small business?
Vergo is aimed at businesses where more than one person spends on company cards. A sole trader may find Kashoo on its own is enough.
How is Vergo different from Expensify for Kashoo?
Expensify centres on expense reports. Vergo codes each card transaction as it happens and collects receipts by text.
Does Vergo write to Kashoo?
Yes, as transaction records through Kashoo's public API.
How do we start?
Get started and tell us how many people hold cards.
