What does Vergo do for Access Payroll customers?
Access Payroll is the hosted mid-market payroll product from The Access Group. Vergo handles employee reimbursements around it: the capture, coding, approval and audit of out-of-pocket spend before it becomes a payroll entry.
The employee photographs a receipt when they spend, selects the department or cost centre and expense category, and submits. The claim routes to their approver. By the time payroll opens the reimbursement list, every line has been checked by someone with the authority to check it and carries the receipt image behind it.
Does Access Payroll have a public API?
Not one that is publicly documented. The Access Group runs an ERP developer portal at developer.erp.accessacloud.com covering products such as Financials and Expense, but Payroll is absent from that list. There is no public payroll API reference to read, so Vergo describes no payroll objects and claims no direct write into Access Payroll. Where a connection is possible it is arranged through The Access Group's partner route, and Vergo runs that conversation rather than handing it to the customer.
How do claims reach the pay run?
Vergo produces the reimbursement batch on your payroll calendar: approved claims only, grouped by employee, coded to the departments and categories your payroll team recognises, with receipts attached. Payroll reviews one list per period. Claims that arrive after cut-off carry to the next period rather than being paid twice or lost — the state of every claim is visible to the employee, so nobody emails payroll to ask where their money is.
Why not keep collecting expense claims by email?
Email claims cost payroll more time than the amounts involved usually justify. Someone has to open each attachment, work out which cost centre it belongs to, chase the manager for approval, retype the figures, and keep the receipt somewhere it can be found again if HMRC asks. None of that is payroll work; all of it lands on payroll.
Vergo moves the coding and the approval to the people who own those decisions, and leaves payroll with a reviewed list. The receipt stays attached to the claim permanently, which is what makes an expenses audit a search rather than an excavation.
What about mileage and per-employee policy?
Mileage is claimed at the rate you set, calculated on the journey rather than typed in as a number nobody can check. Policy rules — receipt thresholds, category limits, who may approve what — are configured once and enforced at submission, so out-of-policy spend is flagged to the employee immediately instead of being discovered by payroll a fortnight later.
How long does it take to start?
Employees can submit on day one. The setup work is mapping your expense categories and cost centres so the values employees pick match what Access Payroll expects, and mirroring your approval hierarchy. Both are configuration, not a project.
Does Vergo integrate with Access Payroll?
Vergo connects with Access Payroll for reimbursements. No public payroll API reference exists, so any connection is arranged via The Access Group's partner route, which Vergo handles.
Is Access Payroll on the Access developer portal?
No. The ERP developer portal lists eight products including Financials and Expense; Payroll is not among them, so there is no public payroll API documentation.
What does an approved claim contain?
The amount, date, expense category, department or cost centre, the approver, and the receipt image, held together as a single auditable record.
Can employees claim mileage?
Yes, at the rates your business sets, calculated from the journey rather than entered as an unverifiable total.
