Why is the import file the route into TRAMPS?
TRAMPS, the property management accounting system from Trace Solutions, publishes no API — its web services are delivered only as bespoke per-client integrations with no public specification. Short of commissioning such a project, outside data enters TRAMPS through its import routines. For card spend, that makes the import file the working path, and the quality of that file determines how much work the accounts team inherits.
What does the manual version cost?
Without automation, month end means downloading card statements, reshaping them in a spreadsheet to match what the import expects, chasing surveyors and property managers for receipts and for what each charge was for, and correcting rejected lines. In property management the coding question is rarely trivial — spend needs attributing to the right entity and property before it lands in the ledgers, and a miscoded charge surfaces later in client reporting.
How does Vergo automate it?
- Capture and code at the point of spend. Each card transaction appears in Vergo the moment it happens. The cardholder attaches the receipt and applies coding from their phone — while they still remember which property the visit was for.
- A CSV matched to TRAMPS. Vergo produces a structured export custom-built to the import format TRAMPS expects, so columns, ordering, and values load cleanly rather than needing repair in a spreadsheet first.
- A routine load for accounts. Your accounts team runs the import inside TRAMPS as a standard step. What arrives is coded, complete, and receipt-backed in Vergo.
What cadence works best?
Weekly imports keep spend current across the portfolio; monthly suits teams that reconcile alongside the card statement. Since coding happens continuously in Vergo rather than at month end, the cadence is whatever your close rhythm prefers.
What keeps imports clean over time?
Keep Vergo's coding lists aligned with the structures TRAMPS validates against, so exports import first time. And lean on the receipt archive: every transaction in Vergo carries its receipt, which is exactly what you want when a client queries a charge months later.
What changes for the accounts team?
Month end stops including a statement-rebuild project. Just as importantly, coding accuracy moves upstream: the surveyor who made the site visit attributes the charge, at the time, instead of an accounts assistant guessing from a merchant name three weeks later. In a business where spend flows through to client reporting, that upstream accuracy is worth as much as the time saved.
Can card transactions flow into TRAMPS automatically?
Not by API — Trace Solutions publishes none, and its web services are bespoke per-client projects. The working automation is Vergo's custom CSV export matched to TRAMPS's import format.
What does Vergo's export contain?
Coded card transactions, split where needed, in a structured CSV shaped for TRAMPS's import — built from spend the cardholders coded at the time of purchase.
Who loads the file into TRAMPS?
Your accounts team, using the system's import routine. Vergo produces the file; the load is a routine step, not a data-repair exercise.
How are receipts handled?
Cardholders attach them in Vergo at the point of spend. They stay stored against each transaction, ready when a charge is questioned in client reporting.
