Why import instead of sync?
QuickBooks Solopreneur is not covered by a public API for third-party applications, so no expense tool can push transactions into it through a supported live connection. Transactions arrive through the product's own bank and card feed, or through file import. The file is the only route that can carry your own categorization and a receipt reference with it.
What goes wrong with the feed-only approach?
The feed gives you a date, an amount, and a merchant descriptor. Three months later you are looking at a line that says a payment processor's name and trying to remember whether it was software, a client expense, or something personal that hit the wrong card. Receipts, if you kept them, are in a photos roll with no link to the transaction. The categorization work all lands in one painful session before a filing deadline.
How do you import card transactions properly?
- Categorize at the moment of spend. In Vergo, pick the category when the charge posts, while you still know what it was.
- Snap the receipt. Photographed on the spot and attached to that transaction, so the documentation and the line item stay together.
- Add the note that matters. Client, project, or purpose — the one sentence that makes the line defensible later.
- Export and import. Vergo generates a custom-built CSV export matched to the import format QuickBooks Solopreneur expects, and you load it as one file.
What should the export contain?
Date, amount, merchant, and the category you actually chose, in the column layout Solopreneur reads. Getting the layout right is the whole job — a file with the right data in the wrong shape fails at import, which is why Vergo builds the export to match rather than offering a generic download and wishing you luck.
What about duplicates against the bank feed?
If your card is also connected to the product's own feed, the same charge can appear twice — once from the feed, once from the import. Decide up front which source is authoritative for that card and stick to it. Most people using a spend tool make the import authoritative, because it is the copy that carries the category and the receipt.
How often should you import?
Monthly is the right rhythm for most sole traders, matched to the card cycle. The transactions are already categorized and receipted by then, so generating and loading the file is a short task rather than a session you have to psych yourself up for. Quarterly works if your volume is low, but the further the import drifts from the spending, the more likely you are to hit a line you cannot explain — and the explanation, not the data entry, is the expensive part.
What does this look like at tax time?
Instead of a reconstruction project, you have categorized lines with receipts attached to them and notes explaining the ones that need explaining. The import already happened month by month, so the year is assembled rather than excavated.
Can I import a CSV into QuickBooks Solopreneur?
Yes — file import is the supported route for outside transaction data at this tier, since Solopreneur offers no public API for third-party apps.
What does Vergo produce?
A custom-built CSV export matched to the import format Solopreneur expects, with each charge already categorized and a receipt attached in Vergo.
Will imported transactions duplicate my bank feed?
They can if both sources carry the same card. Pick one authoritative source per card — most people prefer the import, because it carries the category and receipt.
Do receipts come across in the file?
Receipt images live in Vergo attached to each transaction and stay available for documentation; the CSV carries the transaction detail and categorization that Solopreneur imports.
