Expense management that works with InEight

Key takeaways

• Vergo reads jobs and cost codes from InEight, codes every transaction to the correct job and cost code, and syncs coded entries back automatically.
• You keep your existing corporate cards, fuel cards, and personal reimbursement cards — no new card applications or banking changes required.
• Card spend, employee reimbursements and AP invoices all code through the same model and sync to InEight the same way.
• Transactions are ready to code the moment they happen, before they clear, eliminating month-end backlogs.

How the InEight sync works

Vergo reads your jobs and cost codes from InEight, codes every expense to the correct job and cost code, and pushes coded entries back. Nothing arrives as an uncoded lump at month end. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting or ERP software. The structure that matters here is jobs and cost codes: every transaction carries both dimensions when it lands in InEight, so your project accounting stays current without manual intervention at close.

Do you have to change cards?

No. Vergo does not issue cards and never asks you to switch. It connects to the cards your business already holds — corporate cards, fuel cards, personal cards used for reimbursement. Connecting your existing cards involves no card applications, no re-issuing and no banking change. The platform is card-agnostic by design, so whether your field teams carry one card brand and your office another, or you have mixed personal and corporate arrangements, all of them flow through the same coding and approval model before syncing to InEight.

What AI-native expense management means for job costing

Rules engines match text patterns; when a transaction does not match, a person codes it by hand. AI-native expense management works differently: Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. That includes your jobs and cost codes. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. When your project list changes weekly and your cost code structure has dozens of active codes, inference scales where keyword matching breaks down.

Who runs InEight?

InEight is run by large organisations in construction — it was formerly known as Hard Dollar. If your finance team lives in it, the expense layer should adapt to it, not the other way round. Job costing systems like InEight carry the operational truth about which projects are open, which cost codes apply, and how labor and materials roll up. Expense management that forces a parallel chart of accounts or a separate approval structure creates reconciliation work that construction finance teams do not have capacity to absorb every month.

A practical example

A project manager buys materials on a corporate card at a new supplier the system has never seen. The transaction appears the moment it happens. Vergo infers the job code from the manager's recent history and the cost code from the vendor category, and shows why both were chosen. The reviewer confirms in seconds. When the transaction clears two days later, it syncs to InEight with job and cost code intact. The same flow works when a field employee submits a fuel receipt by text or when an AP invoice arrives for subcontractor work — one coding model, one review step, one sync.

Do reimbursements and AP invoices work with InEight too?

Yes. The same coding model handles card spend, employee reimbursements and AP invoices, and all three sync to InEight the same way. Most tools treat these as separate products with separate coding setups; the same vendor coded two different ways is a reconciliation problem you inherit. When a subcontractor invoice and a materials purchase and a mileage reimbursement all hit the same job, they code to that job through the same inference model, review under the same approval workflow, and land in InEight with consistent dimensions.

How Vergo handles this

Vergo integrates with every ERP and accounting software, including InEight. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting or ERP software. Connecting your existing cards involves no card applications, no re-issuing and no banking change.