Expense management that works with COINS

Key takeaways

• Vergo reads jobs and cost codes from COINS, codes every expense to the right job and cost code, and pushes coded entries back so nothing arrives as an uncoded lump at month end.
• You do not need to change cards — Vergo connects to the corporate cards, fuel cards and personal cards your business already holds.
• Card spend, employee reimbursements and AP invoices all run through one coding model and sync to COINS the same way.
• Transactions are ready to code the moment they happen, and sync into COINS once they clear.

How the COINS sync works

The structure that matters here is jobs and cost codes. Vergo reads them from COINS, codes every expense to the right job and cost code, and pushes coded entries back so nothing arrives as an uncoded lump at month end. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting software. The same coding model handles card spend, employee reimbursements and AP invoices, and all three sync to COINS the same way. Most tools treat these as separate products with separate coding setups; the same vendor coded two different ways is a reconciliation problem you inherit.

Do you have to change cards?

No. Vergo does not issue cards and never asks you to switch. It connects to the cards your business already holds — corporate cards, fuel cards, personal cards used for reimbursement. Connecting your existing cards involves no card applications, no re-issuing and no banking change. The platform is card-agnostic, so it works with whatever payment rails you already use. For invoices, Vergo captures, codes and approves them, but payment itself stays on the rails you already use — whether that is check runs, ACH batches or another method your finance team has in place.

Why COINS users run Vergo

COINS is run by large organisations in construction. If your finance team lives in it, the expense layer should adapt to it — not the other way round. Traditional expense tools either cannot handle job costing structures at all, or they require you to build and maintain rule libraries that map transactions to the right jobs and cost codes. When a transaction does not match a rule, a person codes it by hand. The same problem repeats for every new vendor, every new job, every shift in how your team describes spend. The result is that COINS users end up with uncoded expense lumps at month end and reconciliation work that should not exist.

How Vergo handles this

Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use. Vergo integrates with every ERP and accounting software, including COINS.