How does Vergo work alongside B2W?
B2W, part of Trimble's construction portfolio, is an operations platform for heavy civil contractors — and your books live in an accounting system next to it, whether that is QuickBooks, Sage, or another general ledger. Vergo handles expense management against that accounting system: it reads your GL accounts and coding structure, codes every transaction by AI inference from your own history, and posts clean entries where your books actually live. Nothing changes inside B2W itself. Vergo does not sit between B2W and your estimating or field workflows; it sits between your spend and your general ledger, so the operational side of the business keeps running exactly as it does today.
What happens to job and cost-code detail?
Heavy civil spend is only useful when it lands against the right job and cost code. Vergo codes each transaction to the dimensions your accounting system already carries — jobs, cost codes, GL accounts, classes — by inference from how your team has coded similar purchases before. A fuel purchase near an active site, a materials run charged by a foreman, an equipment part bought at a dealer counter: each is proposed against the job and cost code your history says it belongs to, and the reasoning is shown on every transaction, so a controller confirms in seconds instead of reconstructing the coding by hand at month end.
What does that mean day to day?
For the people spending money, almost nothing new to learn. For the office, the coding backlog stops accumulating:
- Employees submit receipts by text message — no new app alongside B2W
- Every transaction is coded to your accounting structure automatically, with the reasoning shown
- Approvals run on your rules before anything posts
- Your accounting system stays the system of record, reconciled next to B2W
Do you have to change cards?
No. Vergo is card-agnostic — it connects to the corporate, fuel and personal cards your business already holds. That matters in heavy civil, where fuel card programs and long-standing bank relationships are not things a contractor swaps out to get expense software. There is no new card to issue, no new banking relationship to open, and out-of-pocket spend from the field is captured the same way.
Why not just code expenses in the accounting system directly?
You can — that is what most B2W shops do today, and it is where the backlog comes from. Receipts arrive weeks late, card statements get coded from vendor names alone, and job costs lag the work. Vergo moves the capture to the moment of purchase and the coding to inference, so entries reach your general ledger already carrying the job and cost-code detail your reporting depends on, while B2W continues to run the operational side unchanged.
Where should you go next?
Does Vergo integrate directly with B2W?
No — and it does not need to. B2W is an operations platform, not a general ledger. Vergo connects to the accounting system your books live in, which is where expense management belongs.
Which accounting systems does Vergo connect to?
Vergo integrates with every major ERP and accounting system, each with its own integration page setting out how the sync works.
Do we have to change cards?
No. Vergo works with the cards your business already has.
