Expense management that works with 24SevenOffice

How does Vergo connect to 24SevenOffice?

Directly, through 24SevenOffice's own REST API. The vendor runs a self-serve developer programme and publishes documentation at developer.24sevenoffice.com/rest-api, which means the connection is set up by the customer rather than negotiated through a partner desk. 24SevenOffice is a hosted system, so there is nothing to install on the finance team's side.

What does expense management look like day to day?

Spend starts on a Vergo card. When an employee pays, they get a prompt on their phone: photograph the receipt, confirm the category, add the department or project the cost belongs to. That is the whole employee obligation, and it happens in seconds at the point of spend rather than in a monthly expense claim.

Finance sets the rules once — who can spend, how much, on what, and which approvals apply at which thresholds. Cards can be issued per employee, per team or per vendor, and limits change without reissuing plastic.

What reaches 24SevenOffice?

Approved, fully coded transactions. Spend posts into 24SevenOffice through the API with the coding already applied, so the accounting team is reviewing entries rather than creating them. The receipt stays attached in Vergo and linked to the transaction, so documentation is retrievable when an auditor asks.

What changes for the finance team?

Three things. Coding stops being retrospective, because it is captured by the person who made the purchase. Receipt chasing stops being a monthly ritual, because the image is captured at the moment of spend or the card is flagged. And the close stops waiting on expense reports, because the entries are already in the accounting system.

Who is this for?

Companies running 24SevenOffice as their accounting platform with employees who spend — field teams, project staff, managers with a corporate card. The value scales with the number of people spending, because every one of them currently generates coding and receipt work that lands on the finance team.

How long does setup take?

The connection itself is self-serve against the documented API. The longer part is the policy work: deciding spend limits, approval thresholds and the coding structure that mirrors how the business reports. Most teams do that in a single working session and then issue cards.

What controls sit around the spending?

Limits are set per card and per policy rather than enforced after the fact. A card can be restricted by amount, by merchant category, by time window, or issued for a single purchase and closed afterwards. Because the rules run at authorisation, the conversation about out-of-policy spend happens before the money leaves rather than during the review of last month's statement.

How does this handle reimbursements for people without cards?

Not everyone needs a card. Employees who occasionally spend their own money submit the expense with a photographed receipt, it follows the same approval route as card spend, and the approved reimbursement is coded the same way. Finance runs one process rather than one for cards and a separate one for claims.

What does the audit trail look like?

Every transaction carries the receipt image, the coding applied, the person who spent, the approver, and the timestamps for each step. Because the record is assembled as the spend happens, an audit request is answered by filtering rather than by reconstructing a month from email threads and card statements.