What is different about expenses in interior design?
Billability is the whole game. Samples, fabric memos, freight, receiving and install-day supplies are bought between purchase orders, on studio cards and personal cards, and most of them are reimbursable to the client. A showroom receipt coded to the wrong project — or never coded at all — is margin the studio absorbs. That is the test any expense tool has to pass here: not the demo, the month-end.
How does project coding work with the studio's cards?
Vergo reads your clients and projects from your accounting system and codes every purchase to the right client project, billable or not, the moment a transaction lands. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight — and every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional: route by project, by amount or by GL account, or let policy flags catch only what breaks a rule.
What does the AI read — the receipt, or just the transaction?
Both. The card feed gives the vendor and the amount; the receipt gives what was actually bought. Vergo reads the receipt itself, line by line, and predicts the coding from what was actually bought, not just the showroom name on the header. Designers send the receipt by text message from the showroom or the client's home — no app to download.
Does it replace our design-management software?
No. Studio Designer, Design Manager, Programa and similar tools keep proposals, purchase orders and client billing. Vergo handles the spend that happens between purchase orders and posts it, coded, to the books those tools work alongside.
Which systems does it work with?
Vergo connects to the ledgers design studios keep their books in, including QuickBooks Online, Xero, Sage Intacct and NetSuite, and integrates with every ERP and accounting software.
Do we have to change cards?
No. Vergo connects to the cards a studio already holds, and connecting them involves no card applications, no re-issuing and no banking change.
One coding model for cards, reimbursements and AP
Card spend, designer reimbursements and vendor invoices are the same coding problem wearing three coats. Vergo runs all three through one model — captured, coded, approved, synced — and payment stays on the rails you already use.
Where should you go next?
What is the best expense management software for interior design firms?
The one that fits how a design studio actually accounts for spend — client projects first, billable or not, and works with the cards you already have. Vergo is built as exactly that: AI-native, card-agnostic, with reimbursements and AP in one model.
Can showroom and sample purchases be coded to the client project automatically?
Yes — Vergo codes every purchase to the right client project by inference against the structure it syncs from your accounting system, marks it billable or non-billable, and shows its reasoning for review.
Does Vergo replace Studio Designer, Design Manager or Programa?
No. Your design-management tool keeps proposals, purchase orders and client billing. Vergo codes the spend that happens between purchase orders — cards, reimbursements and vendor invoices — and posts it to your accounting system.
Can a design studio keep its existing cards?
Yes. Vergo is card-agnostic: it connects to the cards your studio already holds rather than issuing new ones.
Does Vergo handle vendor invoices for interior design firms?
Yes — workroom, freight and receiving invoices are captured, coded, approved and synced through the same model as card spend. Payment itself stays on your existing rails.
