Does Akaunting have approval workflows for invoices and expenses?

Key takeaways

• Invoice and purchasing approvals: Partly. Approval steps are documented only for expense claims (Expense Claims app) and customer approval of estimates.
• Expense claim approvals: Partly. The Expense Claims app (from $5/month, included in the Premium cloud plan and above) lets employees submit claims marked paid by employee, assigns an approver who approves or refuses, and tracks reimbursement status.
• Vergo approvals are optional and run before coded spend posts into Akaunting.

Where should you go next?

• Akaunting AP and expense features: what's included and what to add
• Vergo's Akaunting integration
• Get started with Vergo

What Akaunting includes

Invoice and purchasing approvals

Partly. Approval steps are documented only for expense claims (Expense Claims app) and customer approval of estimates. A review of the bills help docs and the Sales/Purchase Orders app page (Draft, Sent, Confirmed, Issued statuses) shows no approval workflow for bills or purchase orders.

Expense claim approvals

Partly. The Expense Claims app (from $5/month, included in the Premium cloud plan and above) lets employees submit claims marked paid by employee, assigns an approver who approves or refuses, and tracks reimbursement status. It is a marketplace app rather than part of the free core.

What teams add alongside it

• AP automation / invoice capture
• Expense management app
• Approval workflow tool

Where Vergo fits with Akaunting

Vergo adds approvals on the spend before it reaches Akaunting. Approval workflows are optional and fit how you already control spend: route by GL account or by amount — or skip approval flows entirely and let policy flags catch only what breaks a rule. Approved card spend posts into Akaunting, coded to your category.