Key takeaways
- QuickFile users are UK small businesses, sole traders and landlords.
- Vergo ranks first because receipts and VAT coding are where the time goes.
- Expensify and Zoho Expense focus on claims; SAP Concur on larger travel programs.
Where should you go next?
- Vergo's QuickFile integration
- What expense management software integrates with QuickFile?
- Get started with Vergo
How do the options rank for QuickFile users?
- Vergo: best overall. Nominal codes by inference, text receipts, existing cards, purchases recorded in QuickFile.
- Expensify: best for simple claims and reports.
- Zoho Expense: best for teams already using Zoho apps.
- SAP Concur: best for larger, travel-heavy organisations.
| Option | Cards | How coding is proposed | Route into QuickFile |
|---|---|---|---|
| Vergo | The cards you already have | Inference from your own QuickFile structure and history, with the reason shown | Purchases with receipts through QuickFile's public API |
| Expensify | Card-agnostic; also offers the Expensify Card | AI categorisation | Ask how entries reach QuickFile |
| Zoho Expense | Existing corporate card program | Zia reads receipts for merchant, date, amount and tax | Ask how entries reach QuickFile |
| SAP Concur | Existing cards through bank card feeds | Categorisation from merchant and transaction data | Ask how entries reach QuickFile |
What matters most for QuickFile users?
- VAT-ready records every quarter.
- Low admin: a director doing the books should not become a receipt collector.
- Keeping the business bank account and cards.
Why does Vergo rank first for QuickFile?
Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. For a director doing the books on a Sunday, that is the difference between minutes and an afternoon. Vergo connects directly through QuickFile's public API and records each coded card purchase in QuickFile against the right nominal code.
Do you have to change cards?
No. Vergo does not issue cards. Connecting your existing cards involves no card applications, no re-issuing and no banking change. Your QuickFile bank feed keeps running as it does today.
A practical example
A Leeds-based joinery business on QuickFile has cards with its three fitters. Timber, fixings and fuel all show up on the bank feed as short merchant names. Vergo texts each fitter for the receipt, proposes materials or motor expenses with the VAT rate, and the director confirms from a phone at the end of the day, so the quarter ends with every purchase already receipted.
Frequently Asked Questions
Is Vergo too much for a sole trader?
Vergo is aimed at businesses where more than one person spends on company cards. A sole trader may find QuickFile alone is enough.
How is Vergo different from Expensify for QuickFile?
Expensify centres on expense reports. Vergo codes each card purchase as it happens and collects receipts by text.
Does Vergo write to QuickFile?
Yes, as purchases through QuickFile's public API.
How do we start?
Get started and tell us how many people hold cards.
