Key takeaways
- Clear Books users are UK small businesses, sole traders and the accountants who serve them.
- Vergo ranks first because receipts, VAT and project coding are where time goes.
- Expensify and Zoho Expense focus on claims; SAP Concur on larger programs.
Where should you go next?
- Vergo's Clear Books integration
- What expense management software integrates with Clear Books?
- Get started with Vergo
How do the options rank for Clear Books users?
- Vergo: best overall. Account code, VAT and project by inference, text receipts, existing cards.
- Expensify: best for simple claims and reports.
- Zoho Expense: best for teams already on Zoho apps.
- SAP Concur: best for larger, travel-heavy organisations.
| Option | Cards | How coding is proposed | Route into Clear Books |
|---|---|---|---|
| Vergo | The cards you already have | Inference from your own Clear Books structure and history, with the reason shown | Purchases with receipts posted through the Clear Books API |
| Expensify | Card-agnostic; also offers the Expensify Card | AI categorisation | Ask how entries reach Clear Books |
| Zoho Expense | Existing corporate card program | Zia reads receipts for merchant, date, amount and tax | Ask how entries reach Clear Books |
| SAP Concur | Existing cards through bank card feeds | Categorisation from merchant and transaction data | Ask how entries reach Clear Books |
What matters most for Clear Books users?
- VAT-ready purchases every quarter.
- Project reporting for practices and agencies.
- Accountant review that does not start with missing receipts.
Why does Vergo rank first for Clear Books?
Employees handle everything by text message — no app to download, no portal login — and Vergo chases missing receipts itself instead of waiting for a report. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Once your team enables API credentials on your Clear Books account, Vergo posts coded purchases with receipts attached through the Clear Books API.
Do you have to change cards?
No. Vergo does not issue cards. Connecting your existing cards involves no card applications, no re-issuing and no banking change. Your Clear Books bank feed continues unchanged.
A practical example
A marketing consultancy on Clear Books runs each client retainer as a project. A consultant buys stock photography and a client lunch on the company card. Vergo texts for both receipts, proposes the software account code with the client project for the photos and entertaining with no VAT reclaim for the lunch, and the director confirms both before the VAT quarter closes.
Frequently Asked Questions
How is Vergo different from Expensify for Clear Books?
Expensify centres on expense reports. Vergo codes each card purchase as it happens and collects receipts by text.
Do we need the Large plan?
Not for Vergo. Clear Books' own claims and projects features are on Large.
Who enables the connection?
Your team enables API credentials on your Clear Books account once.
How do we start?
Get started and tell us how many people hold cards.
