What slows down AP in a Signature shop?
Paper and distance. Invoices arrive from supply houses and subcontractors, and the person who can say whether the work was done is on a site, not at a desk. So invoices sit — printed, stacked, walked around for a signature — while the job cost report they belong to stays incomplete. Vergo moves the approval to the phone the project manager already carries and keeps the invoice visible the entire time.
How does Vergo connect to WennSoft Signature?
WennSoft Signature runs on-premise on top of Microsoft Dynamics GP, and the integration layer sits in the customer's own environment. Their IT team enables access once — Signature's documented integration tooling is described at docs.wennsoft.com — and Vergo handles the mapping and the ongoing connection from there. Because the system is customer-provisioned, there is no vendor partner queue to wait in.
How are invoices coded to jobs?
Vergo reads the invoice line by line and proposes the job and cost code, using the vendor and the job's history as the starting point. The approver confirms or corrects it. Because the coding is settled before posting, the bill lands in Signature complete rather than as a placeholder somebody reclassifies at month end.
How does approval routing work for project managers?
Invoices route by job to the manager responsible, with thresholds sending larger amounts on for a second approval. Managers approve from email or their phone, and can reject with a reason that goes back to AP immediately rather than being discovered when the vendor calls about payment. Every action is recorded, which is what makes a job audit or an owner's cost review straightforward later.
What about subcontractor invoices and retention?
Subcontractor billing carries more conditions than a supply invoice — schedules of value, retention held, lien waivers and insurance certificates that need to be current. Vergo holds an invoice as an exception when a required document is missing or expired, so the control happens before payment rather than during a dispute.
Does reducing invoice volume help more than automating it?
Frequently. A large share of what a contractor's AP office processes is small-ticket buying that ended up on terms because no controlled card existed. Vergo issues those cards with limits by amount and merchant category, moving routine purchases off the invoice queue entirely and leaving AP with the invoices that genuinely need review.
What does the office gain at close?
Accruals based on invoices already captured and coded, an aging report that reflects reality, and no week-one scramble to enter a backlog. The job cost detail in Signature is current because the invoices feeding it were approved when they arrived rather than when someone got to them.
Do approved invoices post into WennSoft Signature?
Yes. Vergo posts approved bills into Signature with their job and cost code coding and full approval history. Access to the on-premise environment is enabled once by the contractor's IT team.
Can project managers approve invoices from the field?
Yes. Invoices route by job to the responsible manager, who approves or rejects from email or their phone with a reason attached.
How are subcontractor compliance documents handled?
Invoices are held as exceptions when a required lien waiver or insurance certificate is missing or expired, so the issue surfaces before payment rather than after.
Can we reduce how many invoices AP processes at all?
Yes. Small recurring purchases usually reach AP as invoices only because no controlled card was available. Issuing limited Vergo cards moves that spend off the invoice queue.
