How does Vergo's AP automation connect to 24SevenOffice?
Over 24SevenOffice's documented REST API, published at developer.24sevenoffice.com/rest-api under a self-serve developer programme. The customer sets the connection up themselves; no partner sponsorship or provisioning request is required, and because 24SevenOffice is hosted there is no on-premise component to work around.
Where do invoices come from?
From wherever vendors already send them. Bills arriving by email land in a dedicated inbox, and PDFs or paper scans can be uploaded. Vergo reads the vendor, invoice number, date, amount, tax and line detail off the document, so the starting point for every bill is a populated record rather than an empty form.
How does coding and approval work?
Coding rules follow the vendor and the spend category, so recurring bills arrive pre-coded to the account and department the business uses. Approvals route by amount, department or vendor — whatever the company's policy says — and every approver sees the invoice image next to the numbers they are approving.
Duplicate detection runs before anything moves forward, which matters most for vendors who email the same invoice twice or send statements alongside bills.
What posts into 24SevenOffice?
Approved bills post into 24SevenOffice through the API with coding and the approval record attached. The accounting team is not rekeying invoices, and the payables balance in the system reflects what has actually been approved rather than what has been entered so far.
What does this change about the close?
Accruals stop being guesswork. Because invoices are captured and coded on arrival rather than at the end of the month, the AP subledger is current throughout the period. Approvers who sit on invoices are visible while there is still time to chase them, not after the deadline passes.
Who benefits most?
Companies on 24SevenOffice with steady vendor volume and approvers spread across departments or locations. The manual version of this process is not hard, it is just relentless — every invoice needs the same handling, and the handling is where the finance team's month goes.
How are payments handled?
Approved bills sit ready to pay on their terms rather than being paid whenever someone gets to them. Because the approval status and due date are known for every invoice in flight, finance can schedule payment runs deliberately, hold what should be held, and stop paying early simply to clear a backlog.
What happens to vendor questions?
They get answered from the record. When a vendor calls about an unpaid invoice, the invoice image, its coding, where it is in the approval chain and who is holding it are all in one place. That converts a common interruption — a search through inboxes and shared drives — into a lookup.
How does this fit alongside card spend?
Invoices and card spend are the two halves of company outflow, and finance teams usually run them in separate systems with separate coding conventions. Running both through Vergo against the same 24SevenOffice connection means one set of coding rules, one approval framework, and one view of committed spend rather than two partial ones reconciled by hand.
What is required to get started?
The API connection, a dedicated inbox for vendor bills, and the approval policy written down. Most of the setup effort goes into the policy — thresholds, delegations, and which vendors are pre-coded — because the technical connection is self-serve against published documentation.
Does Vergo do AP automation for 24SevenOffice?
Yes. Vergo captures, codes and routes vendor invoices, and approved bills post into 24SevenOffice through its documented REST API.
How do invoices get into the system?
By email to a dedicated inbox or by upload. Vergo reads vendor, invoice number, date, amount, tax and line detail from the document.
Can approval rules match our existing policy?
Yes. Routing is configured by amount, department, vendor or category, and approvers review the invoice image alongside the coding.
Does the connection require a partner or IT project?
No. 24SevenOffice runs a self-serve developer programme with published REST API documentation, and the system is hosted, so setup is a configuration exercise.
