What does the Vergo + SmoothPay goPayroll integration do?
- Handle employee reimbursements only — claims, receipts, approvals and payment with regular wages
- Stage approved reimbursements into SmoothPay goPayroll as pay-input lines via the vendor API (AddTime, QueryStaff, AddStaff, UpdateStaff)
- Read employee records from SmoothPay so every reimbursement matches the right person automatically
- Approval workflows run on your rules in Vergo — amount thresholds, project, department — before anything is paid
- Receipts captured and matched by AI at submission, so finance reviews exceptions, not every claim
Reimbursements paid on the next SmoothPay pay period
Employees claim out-of-pocket costs with receipts in Vergo, approvals run on your policy, and approved amounts post into SmoothPay as pay-input lines on the reimbursement paycode your payroll team already uses — paid with regular wages, with no rekeying.
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Frequently asked questions
Does Vergo integrate with SmoothPay goPayroll?
Yes. Vergo connects to SmoothPay goPayroll's documented API for employee reimbursements. A site owner generates the API key from Profile then API Details and hands it to Vergo — no partner application is involved.
Can Vergo send employee reimbursements to SmoothPay goPayroll?
Yes, and reimbursements are the entire scope. Approved claims are matched to the employee and posted as pay-input lines against your allowance or reimbursement paycode for the relevant pay period.
What data moves between Vergo and SmoothPay goPayroll?
Vergo uses QueryStaff to match claims to employees and AddTime to post pay-input lines carrying a paycode, units and a rate. SmoothPay has no dedicated reimbursement object, so your own paycode is used.
How is the SmoothPay connection set up?
SmoothPay is vendor-hosted, so nothing is installed. A site owner creates the API key inside your account and gives it to Vergo, which then maps staff, the pay calendar and the paycode reimbursements should use.
Does SmoothPay goPayroll have built-in expense management?
SmoothPay goPayroll covers pay processing, leave, payday filing and payslips, and can carry an allowance or reimbursement paycode. Receipt capture, policy testing and approvals sit outside it — that is Vergo's part.
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