What does the Vergo + PBS Systems integration do?
- Capture card spend, AP invoices and out-of-pocket claims in one place, coded before anything reaches your DMS
- Read your chart of accounts and department structure out of PBS Systems so coding follows your own setup
- Code every transaction by inference from your accounting history — no rule library to build, and new vendors coded on first sight
- Read receipts and invoices line by line, so coding follows what was bought rather than the name on the header
- Show why each coding was chosen, so the controller confirms rather than re-codes
- Post entries into PBS Systems; PBS stays the system of record
- Work with the credit and fuel cards the dealership already runs — Vergo does not issue cards
Expense management on the cards you already have
Vergo is card-agnostic: employees keep the credit cards the business already runs, and every transaction is captured, matched to a receipt, and coded before it ever reaches PBS Systems. Controllers see spend as it happens instead of reconstructing it at month end.
AP automation
Invoices arrive by email or upload, Vergo extracts the header and line detail, routes them for approval, and posts them into PBS Systems — so the AP clerk reviews and confirms instead of keying.
Reimbursements
Out-of-pocket expenses follow the same path as card spend: photo of the receipt, automatic coding, approval, and a sync to your payroll or AP for payment — with the accounting entry prepared for PBS Systems alongside.
App information
Security and compliance
Encryption
Infrastructure
Access controls
Audits
Frequently asked questions
Does Vergo integrate with PBS Systems?
Yes. Vergo connects with PBS Systems through API access enabled in your own DMS environment and posts coded card spend, AP invoices and reimbursements into PBS Systems.
Does Vergo replace PBS Systems?
No. PBS Systems stays the dealership's system of record for accounting, schedules and statements. Vergo sits in front of it, capturing and coding spend before it reaches the DMS.
What data does Vergo prepare for PBS Systems?
Coded card transactions, approved AP invoices and reimbursements, each mapped to your chart of accounts and departments and posted into PBS Systems.
How long does setup take, and does our IT need to be involved?
Your IT enables the API access in your PBS Systems environment once, and Vergo handles the connection from there; your office connects card feeds and confirms account mappings. PBS Systems runs on-premise at many dealerships, but that single enablement is the whole of your team's technical involvement.
Do we need to switch credit cards to use Vergo with PBS Systems?
No. Vergo is card-agnostic and works with the credit cards the dealership already has.
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