What does the Vergo + Greenshades integration do?
- Employees claim out-of-pocket costs with receipts in Vergo the day they spend them
- Receipts captured and matched by AI at submission, so finance reviews exceptions, not every claim
- Approval workflows run on your rules in Vergo — amount thresholds, project, department — before anything is paid
- Read employee records via GetEmployees so every reimbursement matches the right person automatically
- Deliver approved reimbursements as pay run earnings using CreatePayRunEarnings, CreatePayRunEmployee and CreateEarning
- Subscribe to Greenshades webhooks so claim status is visible without opening payroll
Reimbursements delivered as Greenshades pay run earnings
Employees claim out-of-pocket costs with receipts in Vergo, approvals run on your policy, and the approved amount is matched to the employee and delivered as a pay run earning on the relevant pay run under the earning code you nominate. Webhooks confirm what Greenshades accepted.
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Frequently asked questions
Does Vergo integrate with Greenshades?
Yes. Vergo connects to the documented Greenshades API for employee reimbursements. Your administrator requests the client id and secret from Greenshades — they are issued to your account rather than self-generated.
Can Vergo handle employee reimbursements through Greenshades?
Yes, and that is the scope. Approved claims are matched to the employee and delivered as pay run earnings on the relevant pay run, so reimbursement reaches the employee with their regular pay.
What data moves between Vergo and Greenshades?
Vergo reads employees via GetEmployees, uses CreatePayRunEarnings, CreatePayRunEmployee and CreateEarning for reimbursements, and subscribes to webhooks so claim status is visible without opening payroll.
How is the Greenshades connection set up?
Greenshades issues a client id and secret to your account on request; your administrator shares them with Vergo. Greenshades is vendor-hosted, so nothing is installed and no IT provisioning is required.
How are reimbursements categorised in Greenshades?
Under an earning code. Greenshades exposes CreateEarning, so the code can be created programmatically — but which code applies and how it is treated for tax stays with your payroll administrator.
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