What does the Vergo + Employment Hero Payroll (KeyPay) integration do?
- Capture employee reimbursement claims with receipt, amount, date and coding before the pay run closes
- Code every claim by AI inference from your own cost structure and history — no rule library to build
- Read receipts line by line, predicting the coding from what was actually bought rather than the vendor name on the header
- Show why each coding was chosen, so approval is confirmation rather than re-coding
- Post approved reimbursements as employee expenses on the pay run using EmployeeExpenseRequests and PayRunEmployeeExpenses
- Track what payroll accepted through webhook notifications, so nothing is reimbursed twice
- Leave pay calculation, tax and payslips to Employment Hero — Vergo covers reimbursements only
Reimbursements posted as employee expenses on the pay run
Employees claim with receipts in Vergo, approvers clear them, and Vergo posts the approved amount as a pay run employee expense against the right employee and period — coded to the cost centre that should carry it. Recurring reimbursements post each period without anyone remembering to.
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Audits
Frequently asked questions
Does Vergo integrate with Employment Hero Payroll (KeyPay)?
Yes. Vergo connects directly to the public API — access is self-serve, with nothing needed from your team or the vendor — and posts approved reimbursements as employee expenses on the pay run.
Can Vergo send employee reimbursements to Employment Hero Payroll?
Yes. Approved, receipted claims post as pay run employee expenses for the right employee and period, and recurring reimbursements are supported as standing expenses.
What data syncs between Vergo and Employment Hero Payroll?
EmployeeExpenseRequests, PayRunEmployeeExpenses, EmployeeRecurringExpenses, and WebhookRegistrations for event notifications.
How long does the Employment Hero Payroll connection take to set up?
Minutes rather than a project. The API is public and self-serve, so Vergo authenticates and maps employees; your side is confirming expense categories and approvers.
Does Employment Hero Payroll handle expense reimbursements natively?
It has dedicated employee expense objects, which is why the integration is unusually clean. Capturing receipts at the point of spend, routing approvals, and coding claims to cost centres happen in Vergo before the expense is posted.
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