Access Definitiv

Vergo handles employee reimbursements for Australian teams on Access Definitiv and prepares approved amounts for the pay run.

Book Demo

App description

Capture employee reimbursement claims at the moment of spend, receipt and all
Line reimbursements up against the employee, department and cost centre structure you already maintain in Definitiv
Code each claim by AI inference from your own structure and history — no rule library to build
Run approvals on your rules — amount thresholds, project, department — before anything is paid
Pay approved reimbursements directly from Vergo, so employees don't wait for the next pay run
Match receipts to claims by AI at submission, so finance reviews exceptions rather than every line
Prepare approved amounts in the format the Definitiv pay run expects, with a clean audit trail per employee

App information

Developer

Vergo

Integration method

API

API type

Deployment

Cloud

What syncs

Employee, department and cost centre structure; approved reimbursement amounts prepared in the format the Definitiv pay run expects

How the connection is made

Customer-provisioned — the API access sits in your environment; your IT enables it once, then Vergo does the rest.

Resources

Vendor documentation

Security and compliance

Encryption

All data is encrypted in transit and at rest using AES-256 encryption.

Infrastructure

Vergo operates on SOC 2-compliant infrastructure with geographically redundant, continuous backups.

Access controls

Role-based access controls keep field staff, project managers and finance in their own lanes.

Audits

Regular third-party security audits are conducted to maintain data protection standards.

Frequently asked questions

Does Vergo integrate with Access Definitiv?

Vergo connects with Access Definitiv through API access that sits in your own environment: your IT enables it once, then Vergo does the rest. An API exists and integrations have been built against it, but no public reference is published, so scope is confirmed during setup.

Can Vergo handle employee reimbursements for a Definitiv pay run?

Yes. That is the scope: claim capture, coding to departments and cost centres, approvals, and approved amounts prepared in the format the pay run expects.

What data moves between Vergo and Access Definitiv?

Vergo works from your employee, department, and cost centre structure, and prepares approved reimbursement amounts in the format your Definitiv pay run expects. No public object reference exists, so scope is confirmed through Access.

Does Vergo write into Access Definitiv payroll records?

No. Vergo does not write into payroll records. It prepares approved, coded amounts and your payroll team controls what enters the pay run.

Does Access Definitiv have built-in reimbursement handling?

Definitiv runs Australian payroll. The capture, coding, and approval of employee claims before an amount is ready for the pay run is the part Vergo covers.

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