Key takeaways
- Built in: bank feeds, credit card feeds and approval workflows.
- Partly covered: AP automation.
- Not included: receipt capture and expense claim approvals.
- Vergo works with any card from any bank and posts coded spend into Gravity Software.
Where should you go next?
- Does Gravity Software have bank and credit card feeds?
- Does Gravity Software have AP automation built in?
- Does Gravity Software have receipt capture or a mobile expense app?
- Does Gravity Software have approval workflows for invoices and expenses?
- Does Gravity Software have built-in expense management?
- What are the best expense management add-ons for Gravity Software?
- Vergo's Gravity Software integration
- Get started with Vergo
Gravity Software AP and expense capabilities at a glance
| Capability | In Gravity Software? | What the documentation shows |
|---|---|---|
| Bank feeds | Yes | Bank Book Management pulls transactions through Plaid and Finicity, with auto, one-to-many and manual matching plus bank rules. |
| Credit card feeds | Yes | Bank Book handles credit card activity alongside bank accounts, and the FAQ says most corporate card providers connect through Plaid. |
| AP automation (invoice capture and processing) | Partly | AP Automation is a native module that uses AI and Microsoft machine learning to extract vendor, date and line-item data, with invoices ingested by upload or a dedicated forwarding email and customizable approval workflows. |
| Receipt capture and mobile expenses | No | No native receipt capture or mobile expense app. |
| Expense claim approvals | No | No native employee expense report or reimbursement workflow. |
| Approval workflows (invoices, POs, payments) | Yes | Requisition Management supports single, sequential and parallel approvals with hierarchies by department, budget or entity, accessible on mobile browsers. |
What to budget for
- AP automation (invoice capture and processing) (partly): bill payment.
- Receipt capture and mobile expenses (no): expense management and corporate cards.
- Expense claim approvals (no): expense management and corporate cards and employee reimbursement app.
Add-ons Gravity Software teams commonly consider
- Expense management and corporate cards
- Employee reimbursement app
- Bill payment
Where Vergo fits with Gravity Software
Vergo integrates with Gravity Software and posts coded card spend into it; for Gravity Software, the live integration covers expense management. It works with any card from any bank — connecting your existing cards involves no card applications, no re-issuing and no banking change. Employees send receipts by text or from their phone, and Vergo chases missing receipts itself instead of waiting for a report. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. The proposal covers the entity, account and dimensions, and every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account or by amount — or skip approval flows entirely and let policy flags catch only what breaks a rule.
About Gravity Software
Typical users: Multi-entity small and mid-size organizations (family offices, franchises, holding companies, nonprofits) moving up from QuickBooks. Deployment: cloud.
Frequently Asked Questions
Which Gravity Software capabilities need an add-on?
Per Gravity Software's documentation, AP automation, receipt capture and expense claim approvals are partial or missing.
Does Vergo replace Gravity Software?
No. Gravity Software stays your ledger. Vergo integrates with Gravity Software and posts coded entries into it.
Do we need new cards?
No. Vergo works with any card from any bank; connecting your existing cards involves no card applications, no re-issuing and no banking change.
How current is this?
Each answer was checked against Gravity Software's public documentation on September 30, 2026.
