Key takeaways
- MRPeasy's Standard Accounting module posts manufacturing, stock and procurement transactions automatically.
- Bank communications are not included, and payments are entered by hand.
- Card spend outside purchase orders therefore needs manual journals.
- Vergo codes it by inference, texts for receipts and posts it back through the MRPeasy API.
Where should you go next?
- Vergo's MRPeasy integration
- What expense management software integrates with MRPeasy?
- Get started with Vergo
How do you automate expense management in MRPeasy, step by step?
- Generate an API key. You generate an API key in your MRPeasy account; Vergo then reads your accounts and cost structure and posts coded card transactions, reimbursements and supplier invoices back through the documented MRPeasy API.
- Connect your existing cards. Connecting your existing cards involves no card applications, no re-issuing and no banking change.
- Collect receipts by text. Supervisors and buyers reply with a photo; employees handle everything by text message — no app to download, no portal login — and Vergo chases missing receipts itself instead of waiting for a report.
- Code each line. Vergo proposes the account and tax from how similar purchases were recorded.
- Post to MRPeasy. The confirmed transaction is posted, so overhead costs include it.
What does MRPeasy record for costs?
- Chart of accounts and general ledger, with manual journals.
- Automatic postings from manufacturing, stock and procurement.
- Tax calculated line by line.
- Actual material, labour and overhead costs for cost of goods manufactured.
Where does MRPeasy stop and automation start?
MRPeasy automates what flows through its own screens: purchase orders, stock movements, manufacturing orders. A card purchase at a hardware store never passes through them, and MRPeasy does not include bank communications. Vergo reads the receipt itself, line by line, and predicts the GL account from what was actually bought, not just the vendor name on the header, so a single receipt with consumables and a tool is split correctly.
A practical example
A furniture maker with 40 staff runs MRPeasy. A workshop supervisor buys sanding discs and a replacement router bit on the company card. Vergo texts for the receipt, proposes the discs to shop consumables and the bit to small tools, as earlier purchases from that supplier were recorded. The owner confirms, and the posting reaches MRPeasy so overhead reflects it.
How Vergo handles this
Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. If your MRPeasy company keeps its books in Xero instead, vergo integrates with every ERP and accounting software, so the same coding can go there. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Approval workflows are optional and fit how you already control spend: route by GL account or by amount — or skip approval flows entirely and let policy flags catch only what breaks a rule.
Frequently Asked Questions
Does MRPeasy have a bank feed?
MRPeasy says bank communications are not included in its Standard Accounting module.
What do we need to set up?
Generate an API key in your MRPeasy account.
We use MRPeasy with Xero. Which does Vergo connect to?
Tell us where your books live; with the Xero integration, MRPeasy says Xero is used for accounting.
Does Vergo handle supplier invoices?
Yes. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use.
Do we need new cards?
No. Connecting your existing cards involves no card applications, no re-issuing and no banking change.
