Expense management that works with MRPeasy

Key takeaways

• Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight.
• Vergo integrates with MRPeasy and every other ERP and accounting software to sync coded transactions automatically.
• AI-native coding uses inference from your accounting structure and history to propose GL accounts and projects, including jobs and work orders, without building rule libraries.
• Card spend, employee reimbursements, and AP invoices flow through the same coding model and sync the same way.
• You keep your existing credit cards with no applications, no re-issuing, and no banking change.

How Vergo integrates with MRPeasy

Vergo reads your accounting structure from MRPeasy, including jobs and work orders, and syncs coded transactions back so they arrive categorized rather than as uncoded entries at month end. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting or ERP software. The integration works the same way whether you are coding card purchases, reimbursements, or invoices. Vergo integrates with every ERP and accounting software, so the connection adapts to whatever platform your finance team uses.

What AI-native coding means for job costing

Traditional expense systems match transactions against keyword lists or text patterns. When a vendor does not match, someone codes it manually. Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. This includes assigning transactions to the correct job or work order. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. The inference model learns from your existing data, so it reflects how your business actually categorizes spend rather than requiring you to define rules in advance.

A practical example

A manufacturing business runs MRPeasy to track jobs and work orders. An employee buys materials with a corporate card for Work Order 2847. Vergo reads the transaction in real time, infers from past spend patterns and the business structure that this purchase belongs to Work Order 2847 and a specific GL account, and shows the reasoning. A reviewer sees the proposed coding with its explanation, confirms in seconds, and the transaction syncs to MRPeasy already coded. The same process works when an employee submits a reimbursement for job-specific travel or when an AP invoice arrives for materials tied to a particular order.

Using your existing credit cards

Vergo does not issue cards and never requires you to switch. Connecting your existing cards involves no card applications, no re-issuing and no banking change. The platform connects to the cards your business already holds — corporate cards, fuel cards, or personal cards used for reimbursement. This means your existing spending controls, credit limits, and banking relationships stay in place. For businesses that run job costing in MRPeasy, this matters because the expense layer adapts to your existing workflows rather than forcing you to change payment methods or renegotiate banking terms.

Card spend, reimbursements, and AP invoices in one model

Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use. Most tools treat these as separate products with separate coding setups. When the same vendor is coded two different ways across different transaction types, reconciliation becomes harder. A single coding model means a vendor is categorized consistently whether the transaction is a card swipe, a reimbursement claim, or an invoice, and all three sync to MRPeasy the same way.

How Vergo handles this

Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting or ERP software. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule. Employees handle everything by text message — no app to download, no portal login — and Vergo chases missing receipts itself instead of waiting for a report. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use. Connecting your existing cards involves no card applications, no re-issuing and no banking change. Vergo integrates with every ERP and accounting software.

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