Key takeaways
- Invoice and purchasing approvals: Yes. AP Invoice Approval Routing codes (Accounts Payable > Maintenance) define sequential reviewers, a confirmer, optional approval limits and email notification, and are assigned to vendors.
- Expense claim approvals: Partly. In Traqspera (the separate HR Management for Spectrum product), expenses entered on a timesheet are submitted for reimbursement and can be edited until the timesheet is approved, then exported to Spectrum. However, Spectrum core has no documented employee expense report module.
- Vergo approvals are optional and run before coded spend posts into Viewpoint Spectrum.
Where should you go next?
- Viewpoint Spectrum AP and expense features: what's included and what to add
- Vergo's Viewpoint Spectrum integration
- Get started with Vergo
What Viewpoint Spectrum includes
Invoice and purchasing approvals
Yes. AP Invoice Approval Routing codes (Accounts Payable > Maintenance) define sequential reviewers, a confirmer, optional approval limits and email notification, and are assigned to vendors. Purchase orders carry an approval routing code that defaults into receiving, or it comes from the routing hierarchy. Approvers can edit phase and cost type and add routing notes on the Invoice Approval screen.
Expense claim approvals
Partly. In Traqspera (the separate HR Management for Spectrum product), expenses entered on a timesheet are submitted for reimbursement and can be edited until the timesheet is approved, then exported to Spectrum. However, Spectrum core has no documented employee expense report module.
What teams add alongside it
- Corporate card and expense management app
- AP automation / invoice capture (for non-Trimble Construction One customers)
- Mobile field expense capture
Where Vergo fits with Viewpoint Spectrum
Viewpoint Spectrum's own workflow can keep governing the documents listed above. Vergo's approvals sit on the spend before it reaches Viewpoint Spectrum. Approval workflows are optional and fit how you already control spend: route by GL account, by amount, or by project — or skip approval flows entirely and let policy flags catch only what breaks a rule. Approved card spend, reimbursements and AP invoices post into Viewpoint Spectrum, coded to your job, phase and cost type; approved claims sync to payroll or AP for payment, since Vergo never moves money.
Frequently Asked Questions
Does it depend on the Viewpoint Spectrum edition or add-ons?
In Traqspera (the separate HR Management for Spectrum product), expenses entered on a timesheet are submitted for reimbursement and can be edited until the timesheet is approved, then exported to Spectrum.
Can Vergo route approvals by project?
Yes. Route by GL account, by amount or by project, or skip approval flows and let policy flags catch only what breaks a rule.
What happens after approval in Vergo?
The coded entry posts into Viewpoint Spectrum. Approved claims sync to payroll or AP for payment; Vergo never moves money.
