Key takeaways
- Contractors on Business Central track jobs in two places: projects with project tasks, and dimensions such as a project or job dimension on G/L entries.
- Card spend usually arrives as journal lines or purchase invoices, so the dimension coding is what makes it visible by job.
- Vergo ranks first because it proposes account and dimensions per receipt line and keeps your cards.
- Brex and Ramp pair expense software with their own cards; SAP Concur and Navan lead on travel.
Where should you go next?
- Vergo's Dynamics 365 Business Central integration
- What expense management software integrates with Dynamics 365 Business Central?
- What is the best expense management software for Dynamics 365 Business Central users?
- Get started with Vergo
Which tools rank best for contractors on Business Central?
- Vergo: best overall for construction on Business Central. Account and dimension coding by inference, text-message receipts, existing cards, and posting through the v2.0 API with the receipt attached.
- Brex: best for companies switching to Brex cards; Business Central is on Brex's direct-sync list.
- Ramp: best for contractors consolidating on the Ramp Visa card.
- SAP Concur: best for travel-heavy organisations, with bank card feeds and 300+ connectors.
- Navan: best when travel booking drives spend, with Navan cards or existing cards through Navan Connect.
How do they compare for job costing?
| Option | Cards | Job coding | Route into Business Central |
|---|---|---|---|
| Vergo | The cards you already have | G/L account and job, department or phase dimensions proposed per line, with the reason shown | Journal lines and purchase invoices with attachments, through the v2.0 API |
| Brex | Brex cards | Ask how job dimensions are set per line | Direct sync |
| Ramp | Ramp Visa card | Ask how job dimensions are set per line | Ask how entries reach Business Central |
| SAP Concur | Existing cards through bank card feeds | Ask how job dimensions are set per line | Pre-built connectors |
| Navan | Navan cards or existing cards | Ask how job dimensions are set per line | Ask how entries reach Business Central |
How does Business Central model construction jobs?
Business Central's Projects area (formerly Jobs) breaks a project into project tasks and requires a project posting group that decides which WIP and cost accounts a task uses. Purchases reach a project when a purchase line carries a Project No. and Project Task No., which creates project ledger entries on posting; one-off costs can go through the Project G/L Journal.
Alongside that, Microsoft's dimension documentation uses the project as its example of what a dimension is for: tracking where an entry came from without a separate G/L account per project. Many contractors keep a job or phase dimension on every G/L entry so card spend, which usually arrives as journal lines, still rolls up by job.
What should a Business Central contractor look for?
- Dimension coding per line, not per report. A single supply-house receipt often covers two jobs.
- Coding from your history. Superintendents should not be picking dimension values from a dropdown on a phone.
- Receipts attached in Business Central. Auditors and owners' reps ask for backup by job.
- No card switch. Keep the card program your treasury team already negotiated.
Why does Vergo rank first for Business Central contractors?
Vergo proposes the G/L account and dimension values for each receipt line from how your team coded similar spend, with no rules or keyword lists, and explains every proposal. It reads accounts, dimensions and vendors from Business Central and posts journal lines and purchase invoices with the receipt attached through the public v2.0 API, which carries dimensions on each line. The standard API lines do not carry Project No. and Project Task No., so if your team posts card spend as project usage rather than by dimension, walk through that setup with us in the demo. Vergo does not issue cards; your crews keep the ones they have.
Frequently Asked Questions
Can Vergo code to our job dimension in Business Central?
Yes. Vergo proposes the dimension values your ledger uses, such as job, phase or department, on each line and posts them with the journal line or purchase invoice.
Does Vergo create project ledger entries?
Vergo posts through the standard v2.0 API, whose journal and purchase invoice lines carry G/L account and dimensions. If you post card spend as project usage, review the setup with us in the demo.
Do we need to switch cards?
No. Vergo works on the cards you already have.
How do field crews send receipts?
By text message. Vergo attaches the receipt to the entry it posts in Business Central.
