How to automate expense management in Ramco

Key takeaways

• Ramco is a cloud ERP for medium to large conglomerates in aviation, logistics, manufacturing, energy and professional services.
• Travel and expense claims live in Ramco's HCM and payroll products, not in Finance and Accounting.
• Ramco finance analyses cost with predefined and custom dimensions and job order costing.
• Vergo proposes account, department and cost centre, texts for receipts and posts entries to Ramco.

Where should you go next?

• Vergo's Ramco integration
• What expense management software integrates with Ramco?
• Get started with Vergo

How do you automate expense management in Ramco, step by step?

1. Align structure. Vergo aligns with your Ramco account, department and cost-centre structure and posts coded card spend to Ramco.
2. Keep your cards. Connecting your existing cards involves no card applications, no re-issuing and no banking change.
3. Collect receipts by text. Employees handle everything by text message — no app to download, no portal login — and Vergo chases missing receipts itself instead of waiting for a report.
4. Code each line. Vergo proposes the account, department and cost centre for each receipt line, with the reason.
5. Deliver to Ramco. Confirmed entries are posted to Ramco, ready for finance.

What does Ramco need on each card transaction?

• Account from the chart.
• Department and cost centre for cost analysis.
• Job or order where job order costing applies.
• Receipt for audit.

Where does Ramco stop and automation start?

Ramco HCM handles employee travel end to end, from planning and approvals to expense claims for reimbursement. Company card spend by engineers, station staff or site managers does not start as a travel request, so it lands in finance as a statement line. Vergo reads the receipt itself, line by line, and predicts the coding from what was actually bought, not just the vendor name on the header.

A practical example

An aviation maintenance group on Ramco gives cards to line station supervisors. One buys consumables and a taxi to an outstation on the same day. Vergo texts for both receipts, proposes the maintenance consumables account with the station cost centre and the travel account with the line maintenance department, and finance confirms before the entries are delivered to Ramco.

How Vergo handles this

Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. In Ramco, that means your own departments and cost centres. Approval workflows are optional and fit how you already control spend: route by GL account or by amount — or skip approval flows entirely and let policy flags catch only what breaks a rule.