How to automate expense management in Infor LN

Key takeaways

• Infor LN is ERP for enterprise discrete manufacturers in aerospace and defense, automotive, high tech and industrial manufacturing.
• LN has no expense-report module of its own; Infor integrates it with Infor Expense Management, a separate product.
• LN codes to ledger accounts plus up to 12 dimension types, such as cost center and business unit.
• Vergo proposes account and dimensions from history, texts for receipts and posts coded transactions after IT enables access.

Where should you go next?

• Vergo's Infor LN integration
• What expense management software integrates with Infor LN?
• Get started with Vergo

How do you automate expense management in Infor LN, step by step?

1. Enable API access. Your IT enables it once; Vergo does the rest.
2. Keep your card program. Connecting your existing cards involves no card applications, no re-issuing and no banking change.
3. Collect receipts by text. Employees handle everything by text message — no app to download, no portal login — and Vergo chases missing receipts itself instead of waiting for a report.
4. Code each line. Vergo proposes the ledger account and the dimensions your LN company uses, with the reason.
5. Post to LN. Once your IT enables API access, Vergo reads your LN ledger accounts and cost centres and posts coded card transactions back to LN.

What does Infor LN need on each card transaction?

• Ledger account.
• Dimensions: up to 12 types, commonly cost center, business unit and geographic area.
• Receipt for audit, which matters in defense and regulated industries.

Where does LN stop and automation start?

For employee travel, Infor points LN customers to Infor Expense Management, a separate cloud product with OCR, mobile capture, card feeds and approvals. Plant and engineering card spend often never goes near a travel expense report, yet it needs a cost center and business unit before it can post. Vergo reads the receipt itself, line by line, and predicts the coding from what was actually bought, not just the vendor name on the header. Vergo proposes the dimensions from how similar spend was coded in your companies.

A practical example

An automotive supplier on Infor LN gives purchasing cards to maintenance planners at three plants. One buys hydraulic fittings and a calibration service on a single card. Vergo texts for the receipt, proposes maintenance and quality accounts with the plant's cost center and business unit, and the plant controller confirms before the transaction posts to LN.

How Vergo handles this

Vergo proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. For LN that means your ledger accounts and dimension values, per company. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use.