Expense management that works with Gravity Software

Key takeaways

• Vergo reads your chart of accounts from Gravity Software and codes every expense to the right account, department and class by inference, not rules.
• You keep the cards your business already holds — corporate cards, fuel cards, personal cards used for reimbursement — and connecting them involves no card applications or banking change.
• Card spend, employee reimbursements and AP invoices all flow through the same coding model and sync to Gravity Software the same way.
• Transactions are ready to code the moment they happen, and sync into Gravity Software once they clear.

How the Gravity Software sync works

Vergo reads your chart of accounts from Gravity Software and codes every expense to the right account, department and class. Entries arrive in Gravity Software coded and ready to post. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting software. The same coding model handles card spend, reimbursements and AP invoices, so all three sync to Gravity Software the same way. Most tools treat these as separate products with separate coding setups; the same vendor coded two different ways is a reconciliation problem you inherit.

Using your existing cards

Vergo does not issue cards and never asks you to switch. It connects to the cards your business already holds — corporate cards, fuel cards, personal cards used for reimbursement. Connecting your existing cards involves no card applications, no re-issuing and no banking change. This approach means you keep the banking relationships, reward programs and credit lines you already have. If your finance team already runs Gravity Software and your spend already runs through particular cards, the expense layer adapts to both.

What AI-native expense management means

Rules engines match text patterns; when a transaction does not match, a person codes it by hand. An AI-native system proposes the coding by inference from your own accounting structure and history. There is no rule library to build and no keyword lists to maintain. New vendors are coded on first sight, even if they have never appeared in your system before. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. The model learns from your own Gravity Software setup — your accounts, your departments, your classes — rather than from a generic library of coding rules.

A practical example

Gravity Software is run by small and mid-sized businesses across industries. If your finance team lives in it, the expense layer should adapt to it — not the other way round. A construction company running job costing in Gravity Software needs every expense coded to the right project and cost type. A wholesale distributor needs department and class dimensions tracked consistently. In both cases, the expense system reads the structure from Gravity Software and applies it without manual setup or rule maintenance.

Do reimbursements and AP invoices work with Gravity Software too?

Yes. The same coding model handles card spend, employee reimbursements and AP invoices, and all three sync to Gravity Software the same way. Most tools treat these as separate products with separate coding setups; the same vendor coded two different ways is a reconciliation problem you inherit. Card transactions, reimbursement requests and invoice line items all flow through one coding model, so a vendor is always coded the same way regardless of payment method. Payment itself stays on the rails you already use.

How Vergo handles this

Vergo is an AI-native, card-agnostic expense management platform that integrates with every ERP and accounting software, including Gravity Software. It proposes the coding by inference from your own accounting structure and history — no rule library to build, no keyword lists to maintain, and new vendors are coded on first sight. Every coding shows why it was chosen, so a reviewer confirms in seconds instead of re-coding by hand. Transactions are ready to code the moment they happen — no waiting for clearing — and once they clear, they sync into your accounting software. Card spend, employee reimbursements and AP invoices run through one coding model — same coding, same review, one reconciliation — and payment stays on the rails you already use. Connecting your existing cards involves no card applications, no re-issuing and no banking change. Approval workflows are optional and fit how you already control spend: route by GL account or by amount — or skip approval flows entirely and let policy flags catch only what breaks a rule. Employees handle everything by text message — no app to download, no portal login — and Vergo chases missing receipts itself instead of waiting for a report.